Computerized Maintenance Management System Administrator

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Under the direct supervision of the Facilities Engineering Manager, responsible for managing the software that tracks the maintenance of critical healthcare infrastructure and life-saving medical equipment. This role prioritizes patient safety and strict regulatory compliance and ensures that all maintenance activities, from life-safety system testing to device calibration, are documented and compliant with strict healthcare regulations. Functions as the subject matter expert on the CMMS system; Regulatory Compliance & Audit Support: Maintain 100% accurate maintenance records to satisfy auditors from The Joint Commission (TJC), CMS,OHFLAC, Preventive Maintenance (PM) Management: Schedule and track high-priority PMs for critical systems like HVAC, medical gas, and emergency generators to prevent clinical disruptions, Asset Lifecycle Coordination: Oversee the master asset list, ensuring every new piece of medical or facility equipment is barcoded and entered with correct metadata (manufacturer, model, serial number), Work Order Oversight: Manage the intake, prioritization, and closure of work orders, ensuring technicians follow standard operating procedures and document labor and parts accurately, Data Analytics & KPI Reporting: Generate reports on key metrics such as Mean Time to Repair (MTTR), PM completion rates, and equipment downtime for senior leadership, User Training: training maintenance staff and external vendors on software usage and data entry standards.

MINIMUM QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

• High school diploma or GED equivalent
• Completion of training beyond high school (i.e., technical school, apprenticeship, trade schools or college)
• Valid Driver’s License – must be maintained during employment period.
  
  

EXPERIENCE:

• Two (2) years of experience managing a CMMS platform
  
  

PREFERRED QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

• Bachelor's degree in Information Systems, Engineering, Facilities Management, or related field
  
  

EXPERIENCE:

• Five (5) years of experience managing a CMMS platform
  
  

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.

• CMMS Management – Administer and maintain the CMMS database, ensuring data integrity and system functionality.
• Preventive Maintenance & Work Orders – Develop and manage preventive maintenance schedules, work orders, asset tracking, and inventory of new and expired assets.
• Data & Reporting – Utilize Analytics/AI, Excel, and Word to analyze system performance, create reports, and support decision-making.
• Training & Support – Provide training and technical support to staff using the CMMS platform and related data tools.
• System Optimization – Collaborate with maintenance, regulatory, and IT teams to improve system efficiency.
• Troubleshooting & Upgrades – Troubleshoot system issues, implement updates, and coordinate with vendors as needed.
• Compliance & Documentation – Ensure compliance with company and regulatory maintenance standards while maintaining accurate documentation. Maintain 100% accurate digital records for inspections from The Joint Commission (TJC), CMS, FDA, and OSHA. This includes tracking environment-of-care rounds and life safety system testing.
• Contract Management – Maintain repository of associated maintenance contracts.
• Capital Planning – Maintain transparent repository of associated deferred maintenance projects.
• Asset Lifecycle Management - Manage the database for over 15,000 assets. Track age and lifespan of assets.
  
  

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must have the physical capability to stand, walk, reach, climb, and ascend/descend stairs and ladders, for a maximum of six (6) to eight (8) hours.
  
  

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Uses proper precautions in the performance of duties in which the following exposures may occur: temperatures above 100~F and/or below 45~F for sustained periods; heights above 6 feet, i.e., ladders, scaffolding, etc.: vibrations; skin and/or lung irritants such as solvents, paints, lubricants, etc.
• Appropriate dress for above-mentioned exposures is required.
• Use of Safety equipment is required.
• Use of protective wear, such as goggles, gloves, boots, masks, etc., is required.
  
  

SKILLS AND ABILITIES:

• Proficiency in Analytics\AI, Microsoft Excel (pivot tables, formulas, data analysis), and Microsoft Word (report generation, documentation).
• Strong understanding of preventive and corrective maintenance workflows.
• Excellent problem-solving skills and ability to work independently.
• Strong communication and training skills.
• Knowledge of system networking and IT applications
• Deep understanding of hospital building systems (e.g., medical vacuum, fire suppression, critical ventilation) and relevant codes like NFPA 99, NFPA 101, NFPA 110
  
  

Additional Job Description:

Scheduled Weekly Hours:

40

Exempt/Non-Exempt:

Shift:

United States of America (Non-Exempt)

Company:

WVUH West Virginia University Hospitals

Cost Center:

606 WVUH Facilities Engineering

Address:

1 Medical Center Drive

Morgantown

West Virginia

Equal Opportunity Employer

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.