What are the responsibilities and job description for the Adminstrative Assistant position at WVNews?
Want to work for a company that has an incredible history? We have been a newspaper and media company for more than 160 years! We are looking for you to join our exciting business office that is always hopping.
But not only that! We are diversified! In addition to our media operations, we support oil & gas services, royalty disbursements, bid contracts, and digital marketing operations, giving this role exposure to multiple industries and entities.
We are seeking a detail-oriented Accounting Specialist to manage Accounts Payable, Payroll, and related accounting functions across multiple companies. This position reports directly to the Business Manager and plays a key role in maintaining accuracy, compliance, and smooth day-to-day operations.
Responsibilities include:
- Review, verify, and process invoices and payment requests across multiple entities
- Enter, upload, and manage invoices and disbursement options in QuickBooks
- Prepare and process electronic payments, checks, and payment runs
- Manage Accounts Payable and Payroll from start through posting, reconciliation, and analysis for multiple companies and departments
- Assist with month-end close, account reconciliations, and quarterly payroll tax filings
- Coordinate new-hire onboarding and related documentation
- Organize and maintain HR records, including timekeeping and vacation databases
- Identify and recommend process improvements to increase efficiency and accuracy
- Perform other related duties as assigned
Qualifications
- Positive attitude and strong team mindset — culture matters here
- 3 years of experience in Accounts Payable, Accounts Receivable, and payroll
- Strong QuickBooks experience (daily use required)
- Solid Excel skills, including formulas and spreadsheet management
- Experience working with multiple companies or entities
- Understanding of general accounting principles
- Knowledge of local, state, and federal payroll and employment compliance
- High attention to detail with the ability to manage competing deadlines
- Self-motivated, dependable, and able to handle confidential information