What are the responsibilities and job description for the Accounting Specialist position at WV Department of Human Services?
General Description
Under general supervision, performs complex accounting responsibilities related to client finances and worker expenditures. Must manage time-sensitive client finances related to foster children accounts, and billing assistance with clothing. Reviews accounts, ledgers, claims, invoices, purchase orders, receipts, or similar materials for completeness, accuracy, and compliance with laws and regulations. Prepares bank deposits and/or checks. Maintains and gathers data and prepares moderate to complex financial statements and reports from records maintained. Aid social service employees in reconciling their travel expenses and P-Card purchases. Must work closely with the State Auditor's office, State Fiduciary Office, Social Security Office, and state vendors.
Example of Duties and Responsibilities
- Manage travel on behalf of social service staff including arranging, booking flights, rental cars, and hotel stays and paying for the services.
- Gather necessary documents and reconcile p-card charges for all social service staff travel. Organize receipts, travel information, etc. Responsible for maintaining information for audit purposes.
- Prepare or assist staff travel reimbursement forms for per diem, personal vehicle travel, hotel stays, and any other employee p-card charges. Secure employee signature and submit for payment processing through the Oasis system. Follow up on processing to ensure timeliness of payments.
- Reconcile gas charges for multiple county pool vehicles.
- Management of pool vehicles including serving as point person for rental agency contracts. Upkeep and maintenance for vehicles. Schedule for regular service or as needed. Maintain current monthly vehicle records and required logs.
- Develop office procedure at the direction of the local manager for vehicle use. Evaluate procedure and make recommendations to managers.
Minimum Qualifications
- Education: High school diploma or the equivalent.
- Experience: Two (2) years of full time or equivalent part time clerical, bookkeeping, accounting, auditing, budgeting, finance, or related experience.
Job Type: Full-time
Pay: $35,500.00 - $57,500.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Tuition reimbursement
- Vision insurance
Education:
- High school or equivalent (Required)
Experience:
- Related: 2 years (Required)
Work Location: In person
Salary : $35,500 - $57,500