Supervisor of Accounts Payable

POSITION SUMMARY

The Supervisor of Accounts Payable is responsible for overseeing the day-to-day accounts payable operations and supervising the Accounts Payable team to ensure accurate and timely processing of vendor invoices and payments. This position provides hands-on leadership to the AP team, monitors workflow and performance, supports vendor issue resolution, and ensures transactions are processed in accordance with company policies, internal controls, and applicable accounting requirements.

The Supervisor of Accounts Payable works closely with Finance, Purchasing, Operations, and other departments to resolve invoice and payment discrepancies and maintain effective accounts payable processes across multiple ERP systems, including P21 and SAP. The position also supports month-end and year-end activities, reporting, process improvements, and AP system initiatives.

ESSENTIAL DUTIES AND RESPONSIBILITIES

*Supervise daily Accounts Payable operations, including invoice processing, coding, approval workflows, payment processing, and vendor account maintenance.
*Ensure vendor invoices are processed accurately and timely and in accordance with established approval requirements and payment terms.
*Coordinate AP activities and workflows across P21 and SAP, ensuring consistent processes, controls, and service levels across both ERP environments.
*Review Accounts Payable aging and other reports to identify overdue invoices, payment issues, duplicate transactions, and items requiring follow-up.
*Monitor payment terms and available early-payment discounts and ensure qualifying discounts are captured when appropriate.
*Supervise, coach, and develop Accounts Payable team members, providing direction regarding daily priorities, workload, performance expectations, and issue resolution.
*Assist with employee onboarding, training, performance evaluations, corrective action, and ongoing development of Accounts Payable team members.
*Monitor team workload and distribute responsibilities to support timely invoice processing, payment deadlines, and departmental service expectations.
* Serve as an escalation point for vendor inquiries, payment discrepancies, invoice issues, and internal Accounts Payable questions.
* Develop and maintain effective working relationships with vendors and internal business partners.
* Partner with Purchasing, Finance, Operations, and other departments to resolve purchase order, receipt, pricing, coding, approval, and payment discrepancies.
* Support month-end and year-end close activities related to Accounts Payable, including reconciliations, accrual support, outstanding invoice review, and other requested activities.
* Collaborate with the Accounting team to ensure Accounts Payable transactions are accurately reflected in financial reporting.
* Maintain accurate AP records and supporting documentation in accordance with company record-retention requirements, internal controls, and audit standards.
* Ensure compliance with company Accounts Payable policies, procedures, internal controls, and applicable accounting requirements.
* Support vendor tax reporting and compliance activities, including vendor documentation and 1099-related processes, as applicable.
* Prepare, review, and analyze Accounts Payable reports and metrics, including aging, invoice volumes, payment activity, processing timeliness, and other operational measures.
* Identify opportunities to improve Accounts Payable workflows, standardize processes, strengthen controls, and increase efficiency.
* Support implementation and optimization of AP automation, ERP functionality, electronic invoicing, payment technologies, and other process improvements.
* Assist with testing, documentation, training, and implementation activities associated with system enhancements or changes affecting Accounts Payable.
* Maintain documented Accounts Payable procedures and ensure team members are appropriately trained on processes and controls.
* Support internal and external audits by providing requested documentation and responding to Accounts Payable-related inquiries.
* Maintain appropriate segregation of duties and escalate potential control or compliance concerns.
* Perform other duties and responsibilities as assigned.

EDUCATION, QUALIFICATIONS, SKILLS & ABILITIES

* Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent combination of education and relevant experience may be considered.
* 5 years of Accounts Payable, accounting, or related financial operations experience.
* 2 years of supervisory, team lead, or demonstrated leadership experience preferred.
* Strong working knowledge of Accounts Payable processes, invoice processing, vendor management, payment processing, and financial controls.
* Working knowledge of generally accepted accounting principles (GAAP) as they relate to Accounts Payable activities.
* Experience working within ERP systems required; experience with P21 and/or SAP preferred.
* Ability to effectively manage Accounts Payable activities across multiple ERP systems and business processes.
* Proficiency with Microsoft Office applications, particularly Excel.
* Strong organizational skills with the ability to manage multiple priorities, deadlines, and high transaction volumes.
* Strong analytical and problem-solving skills with attention to accuracy and detail.
*Ability to identify process gaps and recommend practical solutions that improve efficiency and strengthen controls.
*Effective written and verbal communication skills with the ability to work collaboratively across departments and organizational levels.
*Demonstrated ability to coach, train, and develop employees while maintaining accountability for performance and results.
*Experience with Accounts Payable automation, electronic payment solutions, or process improvement initiatives preferred.
*Knowledge of vendor tax documentation, 1099 reporting, and applicable vendor payment requirements preferred.
*Ability to maintain confidentiality and appropriately handle sensitive financial and vendor information


Salary: Starting at $75,000

The Wurth Difference:

• Proactive supply chain solutions customized to your business, your industry
• Industrial products and services delivered with prompt, personal attention
• Inventory management solutions that keep your production line moving smoothly
• Complete program support from initial design, to implementation, training, to ongoing analysis
  
  

Why Wurth:

• Maternity/Paternal leave after 1 year of service
• Tuition Reimbursement eligible after 1 year of service
• Health benefits and programs - medical, vision, dental, life insurance and more
• Additional benefits 401(k), short term disability, long term disability
• Paid Time Off, accrued per pay period, additional day earned per year of service
• 10 paid holidays
  
  

EEOC STATEMENT:

The Wurth Industry North America group of companies are Equal Opportunity Employers and do not discriminate on the basis of an individual's sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectional preference, genetic trait or predisposition, carrier status, citizenship, veteran or military status, and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics. Wurth will consider qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state and local laws.