What are the responsibilities and job description for the Accounts Payable Specialist position at Wunderlich-Malec Engineering, Inc.?
Wunderlich-Malec Engineering (WM) is a 100% employee-owned ESOP and one of the largest and most well-established engineering companies in the United States. When you join WM you become part of a company that is:
Major Responsibilities
Education High School degree is required. Some coursework in accounting and mathematics is beneficial.
Experience
Working Environment Standard office environment: frequent use of personal computer, facsimile, copy machines, and other miscellaneous office equipment.
- 100% employee-owned company with over 40 years of industry history
- Entrepreneurially Minded
- ENR top 500 firm
Major Responsibilities
- Review and process invoices for overhead costs, equipment, subcontracts, contracted services, and all other items applying company policies and procedures
- Utilize the purchasing system to ensure all invoices agree to purchase orders and work closely with the purchasing department to resolve discrepancies
- Ensure all invoices are properly and consistently coded to the general ledger to provide accurate financial data
- Ensure all sales and/or use tax has been appropriately applied to overhead and non-resale purchases. Also, ensure that sales tax is not paid on purchases for resale
- Knowledge of vendor terms to ensure timely payment and appropriate use of discounts
- Daily posting of invoices to ensure timely project and financial information
- Generate accounts payable and refund checks weekly and issuance of an occasional check upon immediate need. Record ACH and wire payments daily
- Research vendor statements and respond to vendor inquiries on a timely basis
- Maintain paper and electronic records in accordance with Company policies including all paper and electronic filing, scanning, and storage. Annually prepare new vendor files and destroy files following retention policies
- Perform monthly review of accounts payable list with attention given to credits that haven’t been used or refunded and aging invoices that haven’t been paid
- Assist in the preparation of 1099 forms for year-end
- Basic knowledge of accounting debits and credits as needed to correct accounts payable transactions through journal entries
- Work in a team environment with other Accounts Payable Clerks and provide backup as needed during fluctuating workload responsibilities and employment vacations and absences
- Willingness to engage, adapt, and accept change as it relates to improvements to Accounts Payable processes, procedures, and policies
- Provide assistance when requested for special projects
Education High School degree is required. Some coursework in accounting and mathematics is beneficial.
Experience
- Minimum of three years’ experience in Accounts Payable including AP coding and processing for multiple companies and organizations
- Basic knowledge of accounting principles and procedures including ability to prepare and post journal entries
- Computer knowledge of MS Office, Excel and accounting systems in general
- Accurate and proficient in ten key and keyboarding skills strongly desired
- Attention to detail is required
Working Environment Standard office environment: frequent use of personal computer, facsimile, copy machines, and other miscellaneous office equipment.
- Job Descriptions are not exhaustive lists of all skills, responsibilities, or efforts associated with a job. They reflect principal job elements essential for performing the job and evaluating performance.
- Dental
- Vision
- Basic and Supplemental Life and AD&D
- Long Term Disability
- Voluntary Short Term Disability
- Healthcare & Dependent Care Flexible Spending Accounts
- Health Savings Account
- Paid Time Off (PTO)
- Paid Holidays
- Tuition Reimbursement
- Referral Bonus Program
- 401(k)/Profit Sharing
- 100% ESOP (Employee Stock Ownership Plan)
- Employee Assistance Program
- Will Preparation Resources
- Worldwide Travel Assistance
Salary : $25 - $28