Office Assistant

Job Overview
We are seeking a dynamic and highly organized Office Assistant to join our team! This energetic role is vital in ensuring the smooth operation of our office environment, providing exceptional administrative support, and delivering outstanding customer service. The ideal candidate will thrive in a fast-paced setting, possess excellent organizational skills, and demonstrate a proactive approach to office management. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a collaborative and vibrant workplace.

Responsibilities

• Greet visitors and manage front desk operations with professionalism and warmth, ensuring a positive first impression.
• Answer multi-line phone systems efficiently, directing calls accurately and providing courteous customer support.
• Manage calendar appointments, schedule meetings, and coordinate events using tools like Google Workspace and Microsoft Office.
• Perform data entry, filing, and document proofreading to maintain organized records and ensure accuracy.
• Handle clerical tasks such as photocopying, scanning, mailing, and maintaining office supplies inventory.
• Support bookkeeping activities using QuickBooks or similar accounting software, including basic invoicing and expense tracking.
• Assist with general office management duties to optimize workflow and improve overall efficiency.

Qualifications

• Proven office experience with strong computer literacy in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently.
• Previous clerical or administrative experience, preferably in a medical or dental reception setting or as a personal assistant.
• Bilingual abilities are highly desirable to serve diverse client needs effectively.
• Strong phone etiquette skills with experience managing multi-line phone systems and providing exceptional customer service.
• Familiarity with office management procedures such as filing systems, data entry, proofreading, and calendar management.
• Knowledge of bookkeeping software like QuickBooks is a plus; certification or experience in medical or dental receptionist roles is advantageous. Join us as an Office Assistant and become an integral part of a team dedicated to excellence! Your proactive attitude, attention to detail, and enthusiasm will help create a welcoming environment for clients and colleagues alike. This paid position offers valuable hands-on experience in office operations while supporting your professional growth in administrative roles across various industries.

Job Types: Contract, Temp-to-hire

Pay: $14.00 - $16.00 per hour

Expected hours: 30 per week

Work Location: In person

Salary : $14 - $16