What are the responsibilities and job description for the Project Coordinator - Transportation position at WSP?
This Opportunity
WSP is currently initiating a search for a Project Coordinator to support Utah projects for the transportation and infrastructure team based in WSP’s South Jordan, UT office. The person will be assigned to a project office in Holladay, UT for 50% of the time to assist a project team, client, subcontractors, and visitors.
Your Impact
- Support executive-level leaders and project managers by providing day-to-day administrative support and project assistance.
- Prepare, draft, and edit project-related reports, correspondence and communications including letters, memos and reports, PowerPoint slide decks, and potentially confidential information.
- Arrange meetings including polling dates/times, scheduling room reservations, handling food ordering, conference room preparation, and taking meeting notes.
- Provide general admin support for transportation executives including expense report prep, travel arrangements, and other items as assigned.
- Keep a tracking log of T&I projects’ major contract dates, deadlines, and order insurance certificates and renewals before expiration.
- Coordinate with WSP facilities team to execute office administrative items for the project office.
- Work within our intranet databases to support project managers with data entry and reporting.
- Assists with document controls, filing, and general organization.
- Solve problems and identify opportunities for process improvements to meet evolving business needs.
- Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures.
- Perform additional responsibilities as required by business.
Who You Are
Required Qualifications
- High School Diploma or equivalent.
- 5 years of experience
- Excellent interpersonal, written and verbal communication skills, highly organized, and detail-oriented with a commitment to achieving a high level of accuracy.
- Self-starter capable of taking on tasks with little direction or supervision.
- Must possess a high level of professionalism and positive attitude when interacting with clients, subcontractors, managers, colleagues and senior leadership.
- Strong computer and typing skills.
- A strong team player with excellent collaborative skills and the ability to work across multiple departments.
- Proficient in Microsoft Office 365 (Teams, Word, Excel, PowerPoint, SharePoint) and Acrobat Pro DC. Know how to use style guides and templates.
- Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies.
- Must be able to travel to and from project offices, client offices, and main office as required.
- Must be able to carry up to 25 pounds.
- Flexible to allow part time or full time status.
Preferred Qualifications
- Associates or Bachelor’s degree desirable.
- Ability to create pivot tables and reports in Excel.
- Ability to develop slide decks following templates and creating PowerPoint Smart Graphics and Tables. Knowledge of BlueBeam, ProjectWise, and ProCore a plus.
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WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.
www.wsp.com
WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.
At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?
WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.
The selected candidate must be authorized to work in the United States.
NOTICE TO THIRD PARTY AGENCIES:
WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.