What are the responsibilities and job description for the Project Coordinator position at WSP in the U.S.?
Job Description
This Opportunity
WSP is seeking a motivated and detail oriented Project Coordinator to support our Bridge Inspection Technical Excellence Center (TEC). This entry level role provides essential coordination, analytical, and proposal support to the TEC Lead and bridge inspection leadership team, with a primary focus on RFP analysis, proposal preparation, project analysis, and client profiling.
The Project Coordinator will work closely with technical, business development, and management staff to support pursuits, planning, and delivery coordination, while gaining exposure to bridge inspection programs, DOT clients, and WSP’s project delivery and business development processes. This role is well suited for an early career professional looking to build a foundation in infrastructure consulting, proposal development, and project coordination.
Your Impact
Proposal & RFP Support
Required Qualifications
ABOUT US
WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.
www.wsp.com
WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.
At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?
WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.
The selected candidate must be authorized to work in the United States.
NOTICE TO THIRD PARTY AGENCIES:
WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.
This Opportunity
WSP is seeking a motivated and detail oriented Project Coordinator to support our Bridge Inspection Technical Excellence Center (TEC). This entry level role provides essential coordination, analytical, and proposal support to the TEC Lead and bridge inspection leadership team, with a primary focus on RFP analysis, proposal preparation, project analysis, and client profiling.
The Project Coordinator will work closely with technical, business development, and management staff to support pursuits, planning, and delivery coordination, while gaining exposure to bridge inspection programs, DOT clients, and WSP’s project delivery and business development processes. This role is well suited for an early career professional looking to build a foundation in infrastructure consulting, proposal development, and project coordination.
Your Impact
Proposal & RFP Support
- Assist in reviewing RFPs, RFQs, and solicitation documents to identify scope requirements, submission instructions, evaluation criteria, and key deadlines.
- Support the preparation, coordination, and submission of bridge inspection proposals, including assembling content, resumes, project descriptions, and required forms.
- Track proposal schedules, deliverables, and action items under the direction of the TEC Lead.
- Help maintain proposal templates, resumes, project sheets, and marketing materials in accordance with WSP standards.
- Assist with project and pursuit data analysis, including tracking workloads, staffing needs, schedules, and basic financial information.
- Support preparation of project summaries, dashboards, and internal status reports.
- Compile and organize project, proposal, and client information for leadership review.
- Maintain logs for proposals, active projects, and client opportunities.
- Support client profiling and market research efforts by gathering and organizing information on DOTs, municipalities, and transportation agencies.
- Assist with maintaining client contact lists, contract histories, and market intelligence databases.
- Monitor publicly available procurement portals and agency websites for upcoming bridge inspection opportunities.
- Coordinate internal meetings related to pursuits or project planning, including preparing agendas, taking meeting notes, and tracking action items.
- Assist with organizing and maintaining electronic files using WSP systems (e.g., SharePoint or similar platforms).
- Support document formatting, proofreading, and quality checks to ensure consistency, accuracy, and compliance with WSP standards.
- Provide general coordination and administrative support to the TEC Lead and project teams as needed.
- Learn and follow WSP’s proposal, project delivery, and quality management procedures.
- Exercise responsible and ethical decision making regarding company resources and conduct.
- Collaborate effectively with multi disciplinary teams and contribute positively to a team oriented work environment.
- Perform additional coordination and support tasks as required by business needs.
Required Qualifications
- Bachelor’s degree in Engineering, Construction Management, Business, Planning, Communications, or a related field (or equivalent relevant experience).
- 0–2 years of professional experience in a coordination, administrative, analytical, or support role.
- Strong organizational skills with the ability to manage multiple tasks and deadlines.
- Proficiency with Microsoft Office 365 (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- High attention to detail and willingness to learn new systems and processes.
- Ability to work collaboratively in a team environment and take direction from senior staff.
- Familiarity with Microsoft Power BI for basic data visualization, dashboards, and analytical reporting.
- Working knowledge of Adobe InDesign for proposal layout, formatting, and production.
- Exposure to other design, visualization, or proposal support tools, such as:
- Adobe Illustrator – creation of graphics, charts, and visual elements
- Adobe Acrobat Pro – PDF editing, markups, and final document assembly
- Microsoft Excel (advanced features) – pivot tables, charts, and data analysis
- Microsoft PowerPoint – proposal graphics, interview decks, and client presentations
- Canva or similar design tools – quick layouts and visual concepts (where applicable)
- Visio or Lucidchart – basic process flows, org charts, and diagrams
- Familiarity with SharePoint or similar document management platforms.
- Internship, coursework, or early professional exposure to engineering, infrastructure, or consulting environments.
- Interest in transportation infrastructure, bridge inspection, or public sector clients.
ABOUT US
WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.
www.wsp.com
WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.
At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?
WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.
The selected candidate must be authorized to work in the United States.
NOTICE TO THIRD PARTY AGENCIES:
WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.