What are the responsibilities and job description for the Accounts Payable Processor & Coordinator (Part Time) - WS Management position at WS Management Inc.?
Position Summary
WS Management is seeking a detail-oriented and highly organized Accounts Payable Processor & Coordinator to support the financial operations of our growing hotel portfolio. This part-time, in-office position is responsible for accurately processing invoices, maintaining organized financial records, assisting with vendor and property-level accounts payable workflows, and helping ensure timely follow-up on outstanding items. This role is an important part of maintaining consistency, accuracy, and accountability across multiple hotel locations. The Accounts Payable Processor & Coordinator will work closely with the Director of Finance, corporate support team, and property-level managers to help keep accounts payable processes running smoothly and efficiently.
Schedule / Work Location
Part-Time: 20–25 hours per week
Schedule: Monday–Friday, approximately 4–5 hours per day
Work Location: In-office role
Key Accounting Responsibilities
Invoice & Document Management
Maintain the accounting inbox and distribute A/P-related emails and invoices daily
Upload and organize invoices within SharePoint by property and vendor
Ensure documentation is complete, accurate, and audit-ready
Coordination with Property Teams
Monitor and follow up to ensure property teams are submitting invoices timely
Provide support and guidance to General Managers on A/P processes and expectations
Promote consistency and accountability across all locations
Prepaid & Recurring Expense Management
Maintain prepaid insurance schedules and process all related invoices
Track and maintain other prepaid expense schedules
Process and track utility invoices and assist with utility accruals
Reporting & Financial Support
Prepare weekly check registers and assist in review processes
Support Director of Finance with reporting and A/P-related tracking
Assist in identifying discrepancies or inconsistencies
Required Knowledge, Skills & Abilities
1 years of experience in Hotel Accounts Payable, accounting support, or related field
Experience With Accounting Systems (Sage Intacct Preferred)
Strong attention to detail and organizational skills
Ability to manage multiple locations and priorities simultaneously
Strong communication skills and ability to follow up with property teams
Proficiency in Microsoft Office (Excel, Outlook) and document management systems
Experience Working With SharePoint Or Similar Systems Preferred
The statements listed are intended to represent the key duties and level of work being performed. They are not intended to be a comprehensive list of all activities, duties, responsibilities or qualifications of the job. Activities, duties, and responsibilities are therefore subject to change and new ones may be assigned at any time, with or without notice. We are an equal opportunity and affirmative action employer and make employment decisions without regard to membership in any protected class.
WS Management is seeking a detail-oriented and highly organized Accounts Payable Processor & Coordinator to support the financial operations of our growing hotel portfolio. This part-time, in-office position is responsible for accurately processing invoices, maintaining organized financial records, assisting with vendor and property-level accounts payable workflows, and helping ensure timely follow-up on outstanding items. This role is an important part of maintaining consistency, accuracy, and accountability across multiple hotel locations. The Accounts Payable Processor & Coordinator will work closely with the Director of Finance, corporate support team, and property-level managers to help keep accounts payable processes running smoothly and efficiently.
Schedule / Work Location
Part-Time: 20–25 hours per week
Schedule: Monday–Friday, approximately 4–5 hours per day
Work Location: In-office role
Key Accounting Responsibilities
Invoice & Document Management
Maintain the accounting inbox and distribute A/P-related emails and invoices daily
Upload and organize invoices within SharePoint by property and vendor
Ensure documentation is complete, accurate, and audit-ready
Coordination with Property Teams
Monitor and follow up to ensure property teams are submitting invoices timely
Provide support and guidance to General Managers on A/P processes and expectations
Promote consistency and accountability across all locations
Prepaid & Recurring Expense Management
Maintain prepaid insurance schedules and process all related invoices
Track and maintain other prepaid expense schedules
Process and track utility invoices and assist with utility accruals
Reporting & Financial Support
Prepare weekly check registers and assist in review processes
Support Director of Finance with reporting and A/P-related tracking
Assist in identifying discrepancies or inconsistencies
Required Knowledge, Skills & Abilities
1 years of experience in Hotel Accounts Payable, accounting support, or related field
Experience With Accounting Systems (Sage Intacct Preferred)
Strong attention to detail and organizational skills
Ability to manage multiple locations and priorities simultaneously
Strong communication skills and ability to follow up with property teams
Proficiency in Microsoft Office (Excel, Outlook) and document management systems
Experience Working With SharePoint Or Similar Systems Preferred
The statements listed are intended to represent the key duties and level of work being performed. They are not intended to be a comprehensive list of all activities, duties, responsibilities or qualifications of the job. Activities, duties, and responsibilities are therefore subject to change and new ones may be assigned at any time, with or without notice. We are an equal opportunity and affirmative action employer and make employment decisions without regard to membership in any protected class.