Part-time Accounting Clerk

WRANGELL PUBLIC SCHOOLS ACCOUNTING CLERK

JOB DESCRIPTION

Position: Accounting Clerk

Status: 12-month Classified

Reports to: Business Manager

Salary: Classified Salary Schedule, Column D

Desirable Qualifications:

• High school diploma or equivalent; associate degree in accounting or business preferred

• Minimum of two years of accounting, bookkeeping, or related financial experience

• Proficient in the use of computer applications; position requires use of MS Office Suite

(including Excel), Google Suite, Tyler Technologies, PowerSchool, and Red Rover

• Outstanding attention to detail and commitment to accuracy

• Excellent communication, public relations, and interpersonal skills

• Ability to manage multiple priorities, meet deadlines, and work independently with minimal

supervision

• Demonstrated commitment to professional growth and a willingness to expand skills and take

on increasing responsibility over time

Performance Responsibilities:

General Responsibilities: The Accounting Clerk supports the Business Manager in maintaining the

financial records and accounting functions of the district, including but not limited to accounts payable,

purchasing, accounts receivable, and other fiscal operations.

Responsibility to the District requires each employee to:

• Maintain consistent and regular attendance

• Be reliable and flexible

• Maintain a high level of confidentiality as required by law in all matters relating to personnel,

student records, technology access, and district office conversations

• Use discretion in commenting on school matters, including performance of school personnel

• Acknowledge that criticism of school personnel and/or school practices is an ineffective and

unsatisfactory method of improving public education

• Understand that regulations and procedures of the school are to be always followed

• Immediately report concerns or criticism to supervisor

Responsibility to self requires each employee to:

• Maintain a positive attitude about his/her position

• Be responsible for his/her own actions

• Serve as a role model for students in speech, conduct, and appearance

• Be congenial with students, staff, parents, and the public

• Be fair and equitable in the treatment of all students and staff

WRANGELL PUBLIC SCHOOLS ACCOUNTING CLERK

Essential Functions

• Process accounts payable transactions: match invoices to approved purchase orders, enter into

the accounting system with accurate account codes and descriptions, prepare AP vouchers for

Superintendent approval, post approved vouchers, and process check and ACH payments in

accordance with district procedures

• Manage purchase orders including blanket POs: track outstanding invoices and encumbrances,

coordinate PO closures and rollovers at fiscal year-end, and assist with new fiscal year PO

setup

• Process and enter deposits into the accounting system using RevTrak, Square, and other

district-approved payment platforms; code revenue accurately and maintain organized backup

documentation; prepare and send invoices on behalf of the district and follow up on outstanding

receivable balances

• Reconcile PCard transactions monthly including verification against bank statement totals;

follow up with cardholders on incomplete transactions and prepare statement for upload

• Support month-end close activities including receipt attachment verification, cleared check

reconciliation, and liability account review; monitor bank transactions for returned items or

unusual activity

• Process annual 1099 reporting: verify vendor classifications, prepare and submit required forms

by IRS deadlines, and maintain current W-9 records for all applicable vendors

• Support the annual audit process by gathering documentation, running standard reports, and

responding to auditor inquiries within scope of role

• Run and distribute Student Activity account reports; respond to balance inquiries and assist in

ensuring transactions are accurately recorded

• Assist the Business Manager with payroll functions as needed; develop a working

understanding of basic payroll processing procedures to provide backup support and respond to

routine employee inquiries

• Train and assist district staff on AP procedures, purchasing processes, and PCard

requirements; ensure PCard Agreements are signed and on file

• Create requisitions, purchase orders, and travel requests; file financial documents electronically

• Maintain and actively develop proficiency in Tyler Technologies and other district software;

pursue relevant professional development opportunities — including Tyler University, ALASBO,

and other available resources — to deepen knowledge, improve efficiency, and grow

professionally in the role

• Provide cross-training coverage for the District Administrative Assistant during absences

• Answer phones, screen calls, sort and distribute mail, take and deliver accurate messages, and

take safety precautions; promptly submit accurate accident reports

• Maintain strong internal controls in all financial processes; handle sensitive financial information,

vendor data, and personnel-related records with the highest level of confidentiality and

professionalism.

• Other duties as assigned

Please note this job description is not designed to cover or contain a comprehensive listing of activities,

duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and

activities may change at any time with or without notice.

WRANGELL PUBLIC SCHOOLS ACCOUNTING CLERK

I have read and understand the above job description.

Signature of Employee

Date

It is Wrangell Public School District's policy to not discriminate based on race, color, national origin, sex,

or disability.

Adopted: March 1, 2010

Revised: June 1, 2026

Pay: $19.38 - $27.64 per hour

Benefits:

• Paid sick time
• Paid time off

Work Location: In person

Salary : $19 - $28