Accounting Assistant

Location: Ontario, CA

Job Type: Full-time

Schedule: Mon–Fri, 8:30AM—5:00PM

Pay Range: $25.00 – $30.00 per hour, based on experience and qualifications

About the Role

We are a fast-paced logistics and warehouse operation, and we are looking for an Accounting Assistant to support our daily accounting operations, cash management, payment processing, and bank reconciliation activities.

Key Responsibilities

1. Daily Banking & Cash Management

• Daily Cash Flow Monitoring: Monitor and review daily bank streams and transactions across corporate accounts.
• Cash Receipts & Revenue Matching: Send daily collection/payment records to the Accounts Receivable (AR) team.
• Journal Entries: Prepare and post Bank Transfer Journals and Bank Fee Journals accurately, ensuring every transaction is properly matched with the corresponding bill of lading (B/L) or invoice.
• Internal Coordination: Promptly identify transactions missing a B/L and coordinate with the respective internal personnel to expedite document submission.

2. Accounts Payable (AP) & Payment Execution

• Payment Processing: Prepare and execute payments in accordance with the scheduled corporate payment plans.
• Pre-payment Verification: Handle pre-payment preparations, including printing invoices and cross-checking them against the payment plan.
• Aging & Due Date Review: Identify and audit missing or overdue invoices not included in the original plan, and proactively communicate with the Cashier to resolve discrepancies before payment.
• Logistics Expenses: Manage and process payments for domestic FedEx fees and related shipping expenses.

3. Bank Reconciliation & Reporting

• Bank Matching: Perform account clearing and execute "Match Bank Data" tasks to verify that bank outlays perfectly match issued payments.
• Weekly Reporting: Compile and prepare weekly Bank Transaction Comparison Statements and Unclear Reports.
• Audit & Follow-up: Perform secondary audits on bank movements to ensure comprehensive B/L matching, following up with responsible team members regarding any pending documentation.

4. Vendor & Account Maintenance

• Online Payment Account Management: Maintain and manage corporate online payment accounts, including updates to account settings, payment methods, and contact profiles.
• Digital Invoice Auditing: Monitor online accounts for unlinked or missing invoices and notify the appropriate personnel to log them immediately.
• Vendor Relations: Act as the primary point of contact for vendor billing inquiries, resolving discrepancies, disputes, or issues regarding invoices in a timely manner.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field.
• 1–3 years of experience in corporate Accounting (AP/AR, Bookkeeping, or Cash Management).
• Strong familiarity with ERP systems (like NetSuite, FMS, or Quickbooks) and bank reconciliation tools.
• Excellent communication and cross-departmental coordination skills.
• High attention to detail and strong organizational skills.

Why Join Us

· Stable full-time opportunity

· Team-oriented environment

· Growth potential

Company Overview
Western Post is a third-party logistics and warehousing company supporting fast-growing e-commerce and distribution operations across multiple locations. We provide warehousing, transportation, and operational support services in a fast-paced logistics environment.

Apply Now

If you meet the above qualifications and are comfortable working in a detail-driven, fast-paced environment, we encourage you to apply via really.

Pay: $25.00 - $30.00 per hour

Experience:

• Accounting: 1 year (Preferred)

Language:

• Mandarin (Required)

Ability to Commute:

• Ontario, CA 91761 (Required)

Work Location: In person

Salary : $25 - $30