Executive Support & Operations Specialist

We are a growing, entrepreneurial company seeking an exceptional Executive Support & Operations Specialist who thrives in a fast-moving environment and takes true ownership of their work.

This is not a narrow “desk admin” role. We are looking for a highly capable, organized, tech-savvy person who enjoys wearing many hats, solving problems, improving systems, and helping a small company operate at a high level.

The ideal candidate is proactive, resourceful, detail-oriented, comfortable with modern technology and AI tools, and excited to contribute in a dynamic business environment where no two days are exactly alike.

Responsibilities

· Manage calendars, scheduling, and shifting daily priorities

· Handle professional communication with clients, vendors, and business contacts

· Assist with operational, administrative, and organizational projects

· Prepare documents, reports, correspondence, and presentations

· Track deadlines, follow-up items, and ongoing projects

· Assist with social media coordination, posting, and content organization

· Help improve workflows, systems, and company efficiency

· Support leadership with a wide variety of business and operational needs

· Handle confidential information with discretion and professionalism

· Take initiative, solve problems independently, and help keep projects moving forward

· Jump in wherever needed in a small-company environment

Qualifications

· Strong organizational and multitasking abilities

· Excellent written and verbal communication skills

· High attention to detail and strong follow-through

· Self-starter with a high level of ownership and accountability

· Entrepreneurial mindset with the ability to think independently and solve problems proactively

· Comfortable adapting quickly and managing changing priorities

· Strong experience working within the Apple/Mac ecosystem

· Comfortable using and learning modern AI platforms and productivity tools

· Experience with social media platforms and content coordination

· Professional demeanor and positive attitude

· Prior executive support, operations, marketing, project coordination, or administrative experience preferred

Bonus Qualifications

· ChatGPT, Claude, Perplexity, Canva AI, or other AI productivity tools

· Instagram, Facebook, LinkedIn, TikTok, or YouTube

· Canva, Mailchimp, Squarespace, WordPress, Beehiiv, or similar platforms

What We Offer

· Full-time stable position

· Variety, autonomy, and meaningful responsibility

· Opportunity to grow with an entrepreneurial company

· Collaborative, fast-paced work environment

· Competitive compensation based on experience

· Medical, dental, and vision insurance

· Paid vacation

To Apply

Please send your resume along with a brief introduction explaining:

· Why you would be a strong fit for this position

· What interests you about working in a fast-moving entrepreneurial environment

· An example of a time you took initiative, improved a process, or solved a problem independently

We are looking for someone who wants to become an important part of a growing business — not someone looking for a routine desk job.

Pay: $48,000.00 - $60,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• 1. Describe a time you identified and solved a problem without being asked
• 2. What AI tools or productivity systems have you used?

Work Location: In person

Salary : $48,000 - $60,000