What are the responsibilities and job description for the Accounting Specialist position at Worth Construction Co, Inc.?
Accounting Specialist
We are seeking a detail-oriented and experienced Accounting & Payroll Administrator to join our finance team. This vital role is responsible for managing our full-cycle accounts payable, processing weekly payroll, administering employee benefits, and ensuring regulatory compliance. The ideal candidate will be a proactive problem-solver who ensures accuracy and timeliness across all functions, reporting directly to the Comptroller.
Key Responsibilities Payroll & Benefits Administration
● Oversee weekly payroll for all employees.
● Prepare and file all quarterly payroll taxes in a timely and accurate manner.
● Maintain employee records, including new hire processing, state new hire reporting, and tracking key dates (hire dates, eligibility dates).
● Administer all employee benefit plans, including medical, dental, vision, and 401(k).
● Manage the benefits enrollment process: notify eligible employees, send enrollment/termination information to our broker, and reconcile billing statements.
● Process weekly 401(k) contributions, enroll new participants, and confirm employer match calculations are correct.
● Update and maintain union wage and benefit rates annually.
Accounts Payable
● Manage full-cycle accounts payable for both subcontractors and vendors.
● Process and verify subcontractor "Monthly Request for Payment" forms in coordination with Project Managers.
● Ensure all vendor and subcontractor invoices have the necessary compliance documentation before processing payment, including:
○ Lien Releases
○ Certificates of Insurance
○ Certified Payrolls
○ Correct contract/PO values
● Identify and resolve invoice discrepancies, such as overbilling on Purchase Orders, and request change orders as needed.
● Proactively contact vendors and subcontractors to resolve missing or incorrect paperwork, holding payments as necessary until compliant.
● Process overhead invoices, routing for approval and adjusting for sales tax as needed.
● Provide the President with “Open Payables” reports by job during funding cycles, and update the Comptroller on daily check runs.
Compliance & Reporting
● Prepare and file all state and federal compliance reports, including:
○ NYS HUT Certificate of Registration and Annual Reporting
○ CT Unified Carrier Registration
○ Federal Motor Carrier Biennial Reporting
● Request and maintain annual Certificates of Good Standing (NY, CT, NJ) and CT DMV Certificates of Auto Insurance.
● Provide Tax Exempt certificates to vendors upon request.
● Monitor and advise management on any significant increases in overhead costs.
Qualifications & Skills
● 5 years of progressive experience in an accounting role handling both payroll and accounts payable.
● Experience in the construction industry is strongly preferred (familiarity with lien releases, certified payroll, etc.).
● Proficiency in Sage Timberlineand Microsoft Excel.
● Strong working knowledge of payroll tax laws, 401(k) administration, and benefits management.
● Attributes:
○ Exceptional attention to detail and a high degree of accuracy.
○ Strong organizational and time-management skills.
○ Ability to handle confidential information with discretion.
○ Excellent communication skills for interacting with vendors, subcontractors, and internal teams.
Job Type: Full-time
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
Work Location: In person
Salary : $49,680 - $68,033