What are the responsibilities and job description for the Recruiting Coordinator position at Worldwide Flight Services (WFS)?
Take a Huge step in your career and join Worldwide Flight Services. WFS employs over 22,200 of the finest professionals in ground handling across a global network of more than 170 locations and 22 countries on five continents. A career with us opens up a world of opportunities to develop your existing skills, to learn new skills, and to experience working with different customers and cultures with the sole aim of always delivering a world-class service. WFS provides a full-service capability that includes Aviation cargo, Airline passenger, and Aviation ramp services. Our team of people is highly trained, highly skilled, and confident airport service professionals who are supported by local training and development. We are passionate, capable, and always willing to explore new opportunities presented by customers all over the world.
About WFS
Join our Worldwide Flight Services family and contribute to the timely delivery of cargo shipment, luggage, business to customer delivery, and on-time flights while operating safely and securely. We perform at the highest level for our customers every day, and strive to be an exceptional leader in our industry with our teams of cargo, passenger, ramp handling, and technical service experts in 227 airport locations in 27 countries on 5 continents. Are you ready to take off on your next career with us?
Job Summary
We are seeking a detail-oriented Onboarding & Compliance Specialist to join our high-energy, fast-paced hiring and onboarding team. This role is critical in ensuring new hires complete all pre-employment requirements and are fully prepared to begin their journey with WFS. The ideal candidate will be organized, people-focused, and capable of balancing multiple priorities in a compliance-driven environment.
You’ll serve as the primary liaison between WFS and the Airport Authority for badging and background checks, while also working closely with recruiting, training, and facilities teams to ensure a seamless onboarding experience for all new hires.
Responsibilities
About WFS
Join our Worldwide Flight Services family and contribute to the timely delivery of cargo shipment, luggage, business to customer delivery, and on-time flights while operating safely and securely. We perform at the highest level for our customers every day, and strive to be an exceptional leader in our industry with our teams of cargo, passenger, ramp handling, and technical service experts in 227 airport locations in 27 countries on 5 continents. Are you ready to take off on your next career with us?
Job Summary
We are seeking a detail-oriented Onboarding & Compliance Specialist to join our high-energy, fast-paced hiring and onboarding team. This role is critical in ensuring new hires complete all pre-employment requirements and are fully prepared to begin their journey with WFS. The ideal candidate will be organized, people-focused, and capable of balancing multiple priorities in a compliance-driven environment.
You’ll serve as the primary liaison between WFS and the Airport Authority for badging and background checks, while also working closely with recruiting, training, and facilities teams to ensure a seamless onboarding experience for all new hires.
Responsibilities
- Serve as the Badging Signatory, acting as the primary liaison with the Airport Authority for scheduling and tracking badging appointments.
- Support TSA-mandated audits, including annual, biannual, and unannounced inspections.
- Ensure completion of all pre-employment requirements (background checks, drug screenings, and I-9 documentation).
- Track and monitor new hire progress to confirm timely completion of all pre-employment activities for a smooth hiring process.
- Initiate and manage virtual job offers for the Express Line of Business.
- Communicate onboarding steps to new hires and act as their primary point of contact throughout the process.
- Coordinate with Recruiting, Operations, and Training teams to prepare hires for day one.
- Provide guidance to new hires on accessing resources for benefits, payroll, and training.
- Minimum 2 years of experience in a compliance-related or HR support role
- Proficiency with HRIS/ATS systems; experience with SAP SuccessFactors a plus
- Knowledge of I-9 requirements and onboarding/new hire processes
- Strong attention to detail with excellent organizational and time management skills
- Working knowledge of labor legislation and compliance procedures
- Clear and professional written and verbal communication skills
- Positive, welcoming attitude with strong team collaboration skills
- Ability to manage multiple priorities in a fast-paced, deadline-driven environment
- Strong computer proficiency; advanced Excel skills preferred
- Associate’s degree in Human Resources or related field
- Intermediate proficiency in Microsoft Excel
- Experience with onboarding in a large or complex organization
- Strong analytical and metric-driven mindset
- This is an in-office role, 5 days/week
- Ability to remain seated or standing for extended periods
- Frequent use of computers, phones, and standard office equipment
- Ability to lift and carry objects up to 10 lbs
- Office environment with occasional travel to airport offices
- Want your pay in advance? Access your pay when you need it through DailyPay app!
- Are you a top performer who thrives on recognition? On the spot awards offered through the Awardco Platform including gift cards and more!
- Need quality medical care? Multiple options for both full and part-time employees!
- Want WFS Employee Extras? Travel Discounts, Pet insurance, Discount Shopping & More!
- Looking to stay healthy and improve your life? Wellness Programs offered to all employees!
- Want to invest in your future? 401k program offered!
- Looking to grow and have a career with us? Opportunity for Internal Mobility and transfers available!