What are the responsibilities and job description for the EXECUTIVE ASSISTANT position at Worlds Away, LLC?
Industry: Designer furniture, accessory, and lighting for high end wholesale company engaged in design and distribution.
We are seeking a unique experienced Executive Assistant to join our
team!
You will provide knowledgeable customer service and high-level administrative support to our
Owners.
Responsibilities:
• Manages the Executive’s calendar pro-actively, using Microsoft Outlook.
• Scheduling and organizing meetings for up to ten internal staff and various external partners; weekly and monthly.
• Coordinates all aspects of travel for Executives and various staff including air and ground transportation, hotel reservations, dining arrangements, and detailed itinerary preparation.
• Acts as the first point of contact for clients, executives, and external partners. Ensures a professional and welcoming environment by greeting them upon entry.
• Promptly answer and respond to phone calls and email messages.
• Manage multiple phone lines and assist customers as required
• Learn inventory system to assist our team in providing excellent customer assistance.
• Clerical tasks include mailing out samples, filing, and maintaining organized supply cabinets.
• Run Occasional Errands
• Must be comfortable with on-site dogs.
• Accountable to a full-time on-site position. Hours 8:00 AM to 5:00 PM, Monday - Friday.
• Knowledge of NetSuite a plus
Qualifications:
• Associates Level education or equivalent experience
• Two (2) years current experience as an administrative assistant or related field
• Excellent written and verbal communication skills.
• Proficient intermediate skills in Microsoft Office (Word, OUTLOOK, Excel)
• Time management skills, with the ability to prioritize tasks and multitask effectively.
• Strong attention to detail, accuracy, and tracking
• Ability to maintain confidentiality and manage sensitive information with discretion.
• Knowledge in Personal Identifiable Information (PII)
• Adaptability in a
fast-paced atmosphere
Benefits:
• Vacation & PTO options plus Holidays.
• Healthcare options – medical, dental, vision, and more
• 401K Plan
Compensation appropriate to experience.
Salary : $54,000 - $62,000