What are the responsibilities and job description for the Associate - Real Estate and Facilities Management position at World Insurance Associates, LLC.?
Summary
World Insurance Associates is a unique insurance organization offering top products and services from major providers, combined with attentive service from local agents.
Founded in 2011, World is one of the fastest-growing insurance brokers in the U.S. with more than 2,200 employees in over 260 offices across North America. We specialize in personal and commercial insurance lines, surety and bonding, employee benefits, financial and retirement services, and human capital management solutions.
Position Overview
We are searching for a professional to partner with our Chief Real Estate Officer and our Facilities and Real Estate Teams to provide oversight of all aspects of building functions and guarantee the safety and functionality of all facilities.
Duties will include office visits to our various World office locations, Organizing routine safety inspections, corresponding with contractors, planning maintenance work, maintaining records, and assisting in supervising facilities staff. Our ideal candidate is well-versed in facilities management and related processes and demonstrates strong multitasking and organizational abilities.
In this role you will:
Successful Candidates Will Possess the Following Qualifications
Equal Employment Opportunity
At World Insurance Associates (WIA), we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our products, and our community to flourish. WIA is honored to be an equal opportunity workplace. We are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national orientation, age, citizenship, marital status, disability, gender identity, sexual orientation, or Veteran status. In addition, WIA makes reasonable accommodations to known physical or mental limitations of an otherwise qualified applicant or employee with a disability, unless the accommodation would impose an undue hardship on the operation of our business.
World Insurance Associates is a unique insurance organization offering top products and services from major providers, combined with attentive service from local agents.
Founded in 2011, World is one of the fastest-growing insurance brokers in the U.S. with more than 2,200 employees in over 260 offices across North America. We specialize in personal and commercial insurance lines, surety and bonding, employee benefits, financial and retirement services, and human capital management solutions.
Position Overview
We are searching for a professional to partner with our Chief Real Estate Officer and our Facilities and Real Estate Teams to provide oversight of all aspects of building functions and guarantee the safety and functionality of all facilities.
Duties will include office visits to our various World office locations, Organizing routine safety inspections, corresponding with contractors, planning maintenance work, maintaining records, and assisting in supervising facilities staff. Our ideal candidate is well-versed in facilities management and related processes and demonstrates strong multitasking and organizational abilities.
In this role you will:
- Ensure all building facilities adhere to proper safety standards and cleaning procedures.
- Maintain equipment and building provisions to meet health and safety requirements.
- Organize and plan building installments and refurbishments.
- Supervise facilities staff and communicate with external contractors and vendors.
- Handle insurance contracts COI’s for office work.
- Keep building and all facilities up to code and accurately follow maintenance protocol.
- Support cleaning and maintenance responsibilities.
- Run routine maintenance inspections.
- Monitor interior and exterior areas of building for cleanliness and general conservation.
- Adhere to and manage project budgets and timeframes.
- Comply with all health and safety policies and procedures for tenant leased space.
- Support maintenance and installment work as needed.
- Visit World office locations for compliance checks, capacity and office usage.
Successful Candidates Will Possess the Following Qualifications
- 5 to10 years experience providing facility support for a corporate/professional office setting
- Energetic team player with outstanding communication skills (verbal and written) that is willing to do what it takes to help a fast-paced high growth organization maintain a clean, safe, attractive work place
- Must be able to balance a steady volume of multiple competing priorities while maintaining a keen attention to detail
- Knowledge of building systems
- Project management and Facility Budget experience
- Proficient in the use of Microsoft Office applications (Teams, Outlook, Word, Excel, PowerPoint)
- Ability to assist in office moves and closures that may require physical work and travel at times
- Vendor management / contract processing
- Light knowledge of Commercial Real Estate markets
Equal Employment Opportunity
At World Insurance Associates (WIA), we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our products, and our community to flourish. WIA is honored to be an equal opportunity workplace. We are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national orientation, age, citizenship, marital status, disability, gender identity, sexual orientation, or Veteran status. In addition, WIA makes reasonable accommodations to known physical or mental limitations of an otherwise qualified applicant or employee with a disability, unless the accommodation would impose an undue hardship on the operation of our business.
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