What are the responsibilities and job description for the Operations Coordinator position at WORLD ESKIMO-INDIAN OLYMPICS INC?
Operations Coordinator
World Eskimo-Indian Olympics (WEIO) | Fairbanks, Alaska
Part-Time | Non-Exempt | At-Will | $27–$32 per hour, DOE
The World Eskimo-Indian Olympics (WEIO) is an Alaska Native-led nonprofit organization dedicated to preserving and promoting traditional Alaska Native and circumpolar Indigenous games, skills, dances, arts, and cultural practices. Each year, WEIO brings together athletes, Elders, youth, families, volunteers, and visitors in Fairbanks for a multi-day cultural and athletic gathering rooted in strength, wellness, cultural pride, and intergenerational learning.
WEIO is seeking an organized, motivated, and community-minded **Operations Coordinator** to support its year-round operations and annual Games. This position is ideal for a self-starter who enjoys managing a variety of projects, communicating clearly, working independently, and helping deliver a high-quality event that serves communities across Alaska.
Position summary
The Operations Coordinator supports WEIO’s daily administrative operations, communications, fundraising, Board activities, event planning, and annual Games execution. Reporting to the WEIO Board Chair, this position is responsible for moving projects from planning through completion, maintaining organized records and timelines, and providing regular updates on progress, deadlines, barriers, and decisions needed.
Responsibilities
- Coordinate general office administration, including phones, email, mail, visitor communication, supplies, records, invoices, payments, and document tracking.
- Maintain organized electronic and hard-copy files, shared calendars, project trackers, operational documents, and event records.
- Support WEIO communications by assisting with social media, website and online-store updates, and public inquiries.
- Create WEIO-branded graphics and materials using Canva or similar software, including brochures, flyers, advertisements, tickets, programs, sponsor-recognition materials, social-media content, signage, and other print or digital materials.
- Support merchandise and online-store operations, including inventory, orders, fulfillment, and customer communication.
- Support fundraising and sponsorship efforts by researching opportunities; drafting and sending outreach letters; preparing and submitting grant, sponsorship, and funding applications through online portals; and tracking deadlines, follow-up, reporting, and recognition.
- Provide Board support by assisting with meeting materials, agendas, reports, action-item follow-up, and editing draft Board minutes.
- Coordinate event planning and logistics with the Board of Governors, including vendor and contractor communication, registrations, ticketing, advertising, printing, event supplies, banners, signage, and event documents.
- During the annual WEIO Games, serve as an onsite contact for contractors and venue staff; support ticketing and registration; help resolve operational issues; and assist with setup, event operations, and breakdown.
- Review processes and recommend practical improvements that strengthen organization, communication, efficiency, accountability, and participant experience.
- Complete other duties consistent with the position and WEIO’s operational needs.
Schedule and location
This is a Fairbanks-based position. During the off-season, generally September through March, the position may follow an approved hybrid schedule based on WEIO needs, direction from the Board Chair, and satisfactory performance.
The Operations Coordinator must maintain and adhere to posted office hours and be responsive during scheduled work time. The position requires increased onsite work, evening and weekend availability, extended workdays, and open-to-close event-day shifts during event preparation and the annual WEIO Games.
Qualifications
- High school diploma or equivalent.
- At least three years of experience in office administration, operations, nonprofit administration, event coordination, communications, or a related field.
- Experience coordinating events or projects involving multiple deadlines, vendors, registrations, logistics, or other multi-step activities.
- Experience creating professional print or digital communications for an organization, event, or business.
- Experience supporting fundraising, sponsorships, grant applications, or donor communications preferred.
- Experience supporting a board, committee, or similar governing body preferred.
- Ability to pass a background check.
Skills and abilities
- Proficiency with Microsoft Office or Microsoft 365, including Word, Excel, Outlook, PowerPoint, shared files, calendars, and online meeting tools.
- Ability to create polished, accurate materials using Canva or comparable design software.
- Strong organization, time management, writing, editing, and project-coordination skills.
- Ability to work independently, prioritize competing deadlines, complete projects from start to finish, and proactively communicate progress and challenges.
- Ability to work respectfully with Alaska Native communities, Board members, athletes, Elders, youth, volunteers, sponsors, contractors, venue staff, and the public.
- Ability to manage sensitive organizational, financial, donor, and operational information with discretion.
- Familiarity with Wix, QuickBooks, online ticketing, registration, fundraising, or grant-application systems is helpful.
Compensation and application
Pay range: $27–$32 per hour, depending on qualifications and experience.
Status: Part-time, non-exempt, at-will.
Location: Fairbanks, Alaska.
Applicants should submit a resume and brief cover letter describing their experience with event coordination, independent project management, communications or Canva design, and any nonprofit or fundraising experience.
WEIO is an equal-opportunity employer and welcomes applicants who are committed to respectful collaboration and supporting the cultural mission of the World Eskimo-Indian Olympics.
World Eskimo-Indian Olympics (WEIO) | Fairbanks, Alaska
Part-Time | Non-Exempt | At-Will | $27–$32 per hour, DOE
The World Eskimo-Indian Olympics (WEIO) is an Alaska Native-led nonprofit organization dedicated to preserving and promoting traditional Alaska Native and circumpolar Indigenous games, skills, dances, arts, and cultural practices. Each year, WEIO brings together athletes, Elders, youth, families, volunteers, and visitors in Fairbanks for a multi-day cultural and athletic gathering rooted in strength, wellness, cultural pride, and intergenerational learning.
WEIO is seeking an organized, motivated, and community-minded **Operations Coordinator** to support its year-round operations and annual Games. This position is ideal for a self-starter who enjoys managing a variety of projects, communicating clearly, working independently, and helping deliver a high-quality event that serves communities across Alaska.
Position summary
The Operations Coordinator supports WEIO’s daily administrative operations, communications, fundraising, Board activities, event planning, and annual Games execution. Reporting to the WEIO Board Chair, this position is responsible for moving projects from planning through completion, maintaining organized records and timelines, and providing regular updates on progress, deadlines, barriers, and decisions needed.
Responsibilities
- Coordinate general office administration, including phones, email, mail, visitor communication, supplies, records, invoices, payments, and document tracking.
- Maintain organized electronic and hard-copy files, shared calendars, project trackers, operational documents, and event records.
- Support WEIO communications by assisting with social media, website and online-store updates, and public inquiries.
- Create WEIO-branded graphics and materials using Canva or similar software, including brochures, flyers, advertisements, tickets, programs, sponsor-recognition materials, social-media content, signage, and other print or digital materials.
- Support merchandise and online-store operations, including inventory, orders, fulfillment, and customer communication.
- Support fundraising and sponsorship efforts by researching opportunities; drafting and sending outreach letters; preparing and submitting grant, sponsorship, and funding applications through online portals; and tracking deadlines, follow-up, reporting, and recognition.
- Provide Board support by assisting with meeting materials, agendas, reports, action-item follow-up, and editing draft Board minutes.
- Coordinate event planning and logistics with the Board of Governors, including vendor and contractor communication, registrations, ticketing, advertising, printing, event supplies, banners, signage, and event documents.
- During the annual WEIO Games, serve as an onsite contact for contractors and venue staff; support ticketing and registration; help resolve operational issues; and assist with setup, event operations, and breakdown.
- Review processes and recommend practical improvements that strengthen organization, communication, efficiency, accountability, and participant experience.
- Complete other duties consistent with the position and WEIO’s operational needs.
Schedule and location
This is a Fairbanks-based position. During the off-season, generally September through March, the position may follow an approved hybrid schedule based on WEIO needs, direction from the Board Chair, and satisfactory performance.
The Operations Coordinator must maintain and adhere to posted office hours and be responsive during scheduled work time. The position requires increased onsite work, evening and weekend availability, extended workdays, and open-to-close event-day shifts during event preparation and the annual WEIO Games.
Qualifications
- High school diploma or equivalent.
- At least three years of experience in office administration, operations, nonprofit administration, event coordination, communications, or a related field.
- Experience coordinating events or projects involving multiple deadlines, vendors, registrations, logistics, or other multi-step activities.
- Experience creating professional print or digital communications for an organization, event, or business.
- Experience supporting fundraising, sponsorships, grant applications, or donor communications preferred.
- Experience supporting a board, committee, or similar governing body preferred.
- Ability to pass a background check.
Skills and abilities
- Proficiency with Microsoft Office or Microsoft 365, including Word, Excel, Outlook, PowerPoint, shared files, calendars, and online meeting tools.
- Ability to create polished, accurate materials using Canva or comparable design software.
- Strong organization, time management, writing, editing, and project-coordination skills.
- Ability to work independently, prioritize competing deadlines, complete projects from start to finish, and proactively communicate progress and challenges.
- Ability to work respectfully with Alaska Native communities, Board members, athletes, Elders, youth, volunteers, sponsors, contractors, venue staff, and the public.
- Ability to manage sensitive organizational, financial, donor, and operational information with discretion.
- Familiarity with Wix, QuickBooks, online ticketing, registration, fundraising, or grant-application systems is helpful.
Compensation and application
Pay range: $27–$32 per hour, depending on qualifications and experience.
Status: Part-time, non-exempt, at-will.
Location: Fairbanks, Alaska.
Applicants should submit a resume and brief cover letter describing their experience with event coordination, independent project management, communications or Canva design, and any nonprofit or fundraising experience.
WEIO is an equal-opportunity employer and welcomes applicants who are committed to respectful collaboration and supporting the cultural mission of the World Eskimo-Indian Olympics.
Salary : $27 - $32