Meetings and Special Events Manager

The Meeting and Special Events Manager is responsible for planning, coordinating, and executing high-impact corporate events and meetings for World Finance, including the Fall Conference, 4th Quarter Huddle, One World Event, annual RVP/DM state-wide meetings, and other holiday-related events. This role oversees all aspects of event and meeting management, including budgeting, logistics, travel coordination, venue selection, and vendor relationships. This role also leads contract negotiations with external partners to secure favorable terms and ensure seamless execution and exceptional attendee experiences.

Essential Duties and Responsibilities:

• Manage event budgets from planning through reconciliation, including high-profile events with budgets up to $1.5 million; ensure all expenses are tracked accurately using Concur and remain within approved limits
• Plan and execute corporate events including Fall Conference, 4th Quarter Huddle, One World Event, and annual RVP/DM state-wide meetings and other holiday-related events
• Coordinate travel logistics for attendees, including private jet arrangements, hotel accommodations, and ground transportation
• Prepare detailed itineraries and maintain updated calendars for traveling executives and event participants
• Negotiate contracts and service agreements with venues, caterers, transportation providers, and other vendors
• Identify and secure appropriate venues and facilities based on event scope, budget, and audience
• Develop event timelines and ensure all elements are executed on schedule
• Collaborate with internal departments and external partners to align event goals with company objectives
• Manage event registration processes and attendee communications
• Oversee on-site event operations, including setup, staffing, and troubleshooting
• Maintain relationships with vendors and service providers to ensure quality and consistency
• Handle confidential information with discretion and professionalism
• Conduct post-event evaluations and reporting to assess success and identify areas for improvement
• Stay current on industry trends and incorporate innovative ideas into event planning
• Support senior leaders with event-related administrative tasks and special projects as assigned

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required:

• Proven ability to manage complex event logistics and various budgets, including small local events to high-profile events with budgets up to $1.5 million
• Strong organizational and time management skills with strong attention to detail
• Comfortable interacting with individuals at all levels — from frontline staff to executive leadership — with professionalism, adaptability, and strong interpersonal skills
• Ability to work independently and collaboratively in a fast-paced environment
• Proficient in Microsoft Excel, PowerPoint, Word, Outlook, and Concur
• Demonstrated discretion in handling confidential information
• Flexibility to travel and work non-standard hours during events as needed

Education and/or Experience:

• Associate’s or Bachelor’s degree preferred or equivalent work experience
• 3-5 years of corporate event planning experience required
• Must be able to work with senior leaders and external vendors, including high-level stakeholders such as the CEO

Physical Demands:

• Must be able to constantly remain in a stationary position.
• The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
• Occasionally may require light lifting up to 25 pounds.

Work Environment:

• Office environment.
• Occasional travel may be required.

This job description reflects management’s assignment of essential functions; and nothing in this herein restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

It is the policy of World Acceptance Corporation to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, World Acceptance Corporation will provide reasonable accommodations for qualified individuals with disabilities.