MSP VMS Analyst

Position: MSP/VMS Analyst

Position Summary

The MSP/VMS Analyst plays a critical role in supporting account reconciliations for our growing MSP business. This position is responsible for managing multiple accounts while ensuring the accuracy and integrity of data entered into and processed through VMS, MSP, and ATS platforms. Success in this role requires advanced Excel proficiency, strong AP/AR research and reconciliation experience across multiple systems, the ability to maintain minimal to no variances in comparison reporting, and a proactive approach to resolving billing issues and discrepancies in a timely manner.

Responsibilities

• Work within multiple technologies/systems to run reports, gather, and audit data
• Manage high-volume transactional data while maintaining strict accuracy and meeting critical deadlines
• Reconcile and analyze data pulled to assist payment files for suppliers/vendors.
• Analyze and compare weekly transactions from our Applicant Tracking System (ATS) to the VMS system
• AP/AR research and reconciliation across multiple systems
• Confirm and upload AP/AR Invoices into the company’s accounting/ ERP system
• Communicate with branches and Payroll Team regarding outstanding issues and follow up for resolution
• Partner with Workwell North America collections team to ensure payment receipt
• Help the Cash Application team determine how cash received should be applied to related Vendor Management System (VMS) invoices on a temp by temp and invoice basis
• Maintain and modify VMS tools in excel for new & existing VMS customers.
• Maintain and add new client contracts of related VMS clients to contracts and ATS database
• Monitor and ensure compliance with client-specific billing requirements, invoice procedures, and contractual terms
• Identify, investigate, and resolve invoice discrepancies, payment variances, and system integration issues
• Perform regular audits of VMS, ATS, and ERP data to ensure accuracy, completeness, and compliance
• Generate and distribute recurring financial, operational, and reconciliation reports to leadership and stakeholders
• Track supplier/vendor payment statuses and escalate aging balances or unresolved discrepancies as needed
• Support special projects that would assist the Operations, Payroll, and Finance and Accounting
• Collaborate with multiple stakeholders to facilitate problem solving, reconciliation, process creation/improvement, etc.
• Analyze trends, identify process gaps, and recommend workflow improvements to increase efficiency and reduce discrepancies
  
  

Knowledge, Skills, And Attributes

• 2 - 5 years working in a heavily detail oriented role, focusing on accounting, bookkeeping, data analysis, accounts receivable analysis, or other similar type of position
• Strong attention to detail, emphasis on organization, and analytical skills
• Advanced level proficiency in Microsoft Excel (including PivotTables, VLOOKUP/XLOOKUP, formulas, and data validation)
• Strong verbal and written communication skills
• Dedication to completing all tasks with accuracy
• Strong emphasis on process
• Ability to solve problems and identify solutions quickly and effectively
• Adaptability and ability to shift priorities quickly
  
  

Work Environment and Physical Demands

• Professional office environment. This role routinely uses standard office equipment including, but not limited to, computers, phones, photocopiers, filing cabinets and fax machines.
• While performing the duties of this job, the employee is regularly required to engage in professional and interpersonal written and verbal communications with a wide variety of individuals including employees, customers, vendors, managers and others.
• In accordance with the requirements of a typical office work environment, the employee will be required to attend meetings in person and/or by phone/video conferencing, use keyboards, keypads, dial pads etc., Some overhead reaching, bending and twisting, as per usual office environment and functions.
• This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.
  
  

Qualifications (Preferred)

• 5 years working in a heavily detail oriented role, focusing on accounting, bookkeeping, data analysis, accounts receivable analysis, or other similar type of position
• Prior experience within the Staffing industry, including an understanding of managed service programs, vendor management systems, requisition management, and/or employer of record services
• Dedication and desire to improve existing processes
• Strong Problem-Solving Skills: Analytical thinking and project management skills;
• Computer Skills: Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint); Sage Intacct and other ERP systems.
  
  

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Location : San Diego, USA

Salary : $70,000 - $75,000

Workplace : USA

Experience : Mid

Hours : Mon – Fri 8:00 – 17:00