What are the responsibilities and job description for the Receptionist/Admin Assistant position at WorkForceQA and Careers?
Reception / Administrative Assistant
Location: This position is located in Salt Lake City, Utah and candidates must live within a commutable distance of our office.
The Opportunity
Compliance Ally Leader WorkForceQA is seeking is seeking a dynamic Receptionist / Administrative Assistant to assist and provide support to our CEO and COO. This highly visible position requires impeccable professionalism and will directly interact with a variety of contacts inside and outside the organization. The successful candidate will be self-motivated, quick-thinking, have excellent writing & people skills, and be able to juggle diverse responsibilities with a strong emphasis on organization.
What You’ll Be Doing
- Daily Tasks: Answering/routing phone calls on a multiline system, handling mail, signing for deliveries, shipping supplies and welcoming visitors with a smile.
- Travel Coordination: Plan and organize aspects of executive travel, including booking client/prospect meetings, flights, accommodation, transportation, and creating detailed itineraries
- Communication Management: Handle emails, and other forms of communication on behalf of the executive team, prioritizing and responding as needed
- Meeting Preparation: Prepare and distribute meeting agendas, documents, and presentations for the executive teams’ meetings and speaking engagements
- Event Planning: Assist in planning and coordinating speaking engagements, workshops, seminars, and other events hosted or attended by the Executive team
- Administrative Tasks: Handle administrative duties such as document management, coordination, shipping.
- Presentation Development: Assist in the creation and editing of presentations, reports, and educational materials for speaking engagements
- Confidentiality: Maintain strict confidentiality of sensitive information and documents
- Time Management: Help the executive team optimize their time and focus on high-priority tasks by handling routine and administrative responsibilities
- Liaison: Serve as a liaison between the CEO and other team members, departments, or external parties, facilitating communication and collaboration
- Ad-Hoc Projects: Undertake special projects or tasks as assigned by the Executive Team or the CEO, which may vary based on their specific needs and goals.
- Perform additional assigned duties: Such as picking up orders, handling personal mail, etc.
Job Requirements
- Relevant work experience;
- Reception / administrative experience preferred,
- Dependability and reliability is paramount.
- Advanced computer skills, including proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and internet research skills.
- Hubspot / CRM experience preferred
- Ability to maintain confidentiality while handling sensitive information; Follows established company policies and procedures.
- Solid organizational and analytical skills including attention to detail.
- Demonstrated ability to adapt to changes that require flexibility in schedule and around changing priorities.
- High level of business acumen, professionalism, diplomacy, discretion, and sound judgment.
- Excellent writing, proofreading, and editing skills.
- Excellent customer service skills; Strong phone etiquette and professionalism.
- Proficiency with video conferencing services, audio visual equipment and other office equipment and tools.
- Ability to quickly learn new programs and technology as needed.
- Quick learner and self-starter; Positive and friendly attitude, go-getter.
- Ability to work well in a team environment.
- High School (or equivalent) required;
What We Offer
- Medical, Dental & Vision insurance
- Life insurance, AD&D and Long-Term Disability
- Voluntary Short-Term Disability and Pet Insurance Discount Program
- 401k with Company match
- Paid time off
- EAP
- Perks Program
About Us
WorkforceQA (WFQA) is your partner in Employee Screening Solutions.
WorkforceQA (WFQA) is your partner in Employee Screening Solutions.
Our Living Values
- Integrity & Accountability
- Client-Centered Excellence
- Collaborative Teamwork
- Growth Through Innovation
To learn more about us: https://www.wfqa.com
Employment is contingent upon completing and passing a background check and drug test. WorkforceQA is an equal opportunity employer.