Administrative Assistant

Administrative Assistant Job Summary
We are seeking a detail-oriented and proactive Administrative Assistant to join our team in Georgetown, KY for a major automotive client. The ideal candidate will be responsible for providing comprehensive administrative support to ensure efficient operation of the office. This role requires strong organizational skills, excellent communication abilities, and a commitment to delivering exceptional customer service. The Administrative Assistant will serve as the first point of contact for clients and visitors, managing front desk operations and facilitating smooth office processes.

Administrative Assistant Benefits:

When we say competitive benefits, we mean it! We offer some of the most competitive benefits on the market. We offer 17 PTO days, 8 paid holidays, IRA match of 3%, Paid OT, and 100% employer paid health, dental and vision benefits for our employees.

Administrative Assistant Responsibilities:

• Manage multiple executive schedules.
• Coordinate complex domestic and international travel arrangements - including meetings, logistics and travel (flights, lodging, ground transportation, necessary conference registrations).
• Use sound judgement and personal knowledge of executives' goals and needs to anticipate and manage future needs and potential issues.
• Process and manage time-sensitive and/or confidential tasks including reports, events, and dinners/ conferences with discretion and accuracy.
• Support purchase order/requisition entry and overall costs management/tracking.
• Provide informational assistance and direct team members to reference policies, websites, IT resources, etc.
• Process expense reports for multiple executives (confirming receipts, amounts, accuracy of charges).
• Perform daily clerical duties such as mail distribution, office supply ordering, business card ordering, etc.
• Provide IT Support and/or input tickets on behalf of executives.
• Manage office space and maintain current seating chart.
• Provide support as needed for other team members in relation to executives' needs/goals/calendar.
• Provide support for on/off-site department events/functions/conferences including scheduling, catering, travel, etc. (general coordination of event(s)).
• Assist the department as needed with administrative and/or project-oriented support.
• Develop and maintain various KPI reports.
• Provide after-hours support in the event of travel emergencies.

Administrative Assistant Requirements:

• High capability of managing dynamic and challenging schedules for executives.
• Ability to effectively communicate in person and via email/Teams with the project team, general contractors, vendors, purchasing groups, etc.
• Competency in Microsoft Office Suite: Word, PowerPoint, Excel, Outlook, Teams, and Copilot.
• Previous experience in event planning.
• Knowledge and experience in the annual budgeting process.

Administrative Assistant Bonus skills:

• SAP Experience
• Ariba Experience
• Schedule Management / Coordination experience
• Previous Admin position at a relatable company

Job Types: Full-time, Contract

Pay: $18.00 - $30.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Education:

• High school or equivalent (Preferred)

Experience:

• administrative: 1 year (Preferred)

Ability to Commute:

• Georgetown, KY 40324 (Required)

Ability to Relocate:

• Georgetown, KY 40324: Relocate before starting work (Required)

Work Location: In person

Salary : $18 - $30