Executive Assistant to the President

Primary Function

Wor-Wic Community College is accepting applications for an executive assistant to the president. This position serves as a trusted support to the president, providing high-level administrative functions, project management and executive coordination; conserves the president's time and promotes the college’s image by serving as a liaison between the president, key stakeholders, political representatives and employees; assists the president in coordinating Board of Trustees meetings and travel; manages critical initiatives; and ensures seamless operations of the president’s office. This position is required to work during the annual commencement and board functions.

Essential Duties

The following list is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills or working conditions associated with this position.

• Provides proactive, high-level support for the president, including managing the president’s schedule, coordinating external meetings and reconciling budgets; supports the overall success of the college and the president’s office
• Coordinates and supports major institutional initiatives and special events determined by the president, including but not limited to commencement, county dinner and delegation breakfast; collaborates with leadership teams to drive progress and ensure event success
• Drafts agendas for college council, all-staff and other meetings; gathers necessary input and data from college administrators for the president’s use; handles all meeting preparations; attends meetings and takes and transcribes meeting minutes
• Provides administrative support for the Board of Trustees, including scheduling and coordinating all meetings and board-related functions, preparing and distributing board documents, taking and transcribing meeting minutes and arranging travel for board members
• Triages, responds and provides follow-up to urgent and high-profile requests with the approval of the president, including drafting correspondence, contacting the president and/or forwarding requests to other college officials
• Assists with the administrative requirements for budgets and expenditures for accounts managed by the president’s office
• Works with the Executive Leadership Team to coordinate meetings, keeps the president abreast of priority topics, drafts agendas, provides follow-up on action items and monitors schedules to ensure availability
• Contributes to the annual and five-year comprehensive assessment process as per the College assessment plan
• Performs other duties as assigned

Minimum Requirements

• Bachelor's degree in a relevant field
• Seven years of relevant work experience, including demonstrated experience supporting high level executive leadership
• Excellent interpersonal and verbal and written communication skills with a precise command of grammar, punctuation and correct use of the English language
• Strong computer and technology, budget management, organization and time management skills
• Ability to exercise discretion in the handling of confidential matters
• Advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
• Ability to work independently and to perform complex tasks in a fast-paced environment
• Proven ability to interact and work effectively with a wide and diverse range of individuals and stakeholders at all levels of the college and within the community
• Valid driver's license
• Preference will be given to candidates with experience in higher education, government or non-profit sectors and a valid Notary Public license

Supplemental Information

This is a full-time standard administrative position that includes an excellent fringe benefits package. Days and Hours of work are Mon. - Fri., 8 a.m. - 4:30 p.m. (1 hour lunch). The starting salary for this position will range from $60,200 to approximately $73,850, depending on qualifications and experience.

The right candidate will represent our commitment to innovation, community, integrity, learning, excellence, accessibility and diversity; collaborate and cooperate with others to accomplish the goals of the college; and support new and creative ideas to enhance institutional effectiveness.

It is important that your application show all the relevant education and experience you possess. Please do not use "See Resume" or similar language in the job application. Applications may be rejected if incomplete.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. The college reserves the right to change or reassign job duties, or combine and/or eliminate positions at any time.

Applications received by Jan. 4 will be given first consideration; the position will remain open until filled.