What are the responsibilities and job description for the Billing Specialist position at Woolpert, Inc.?
Overview
Woolpert is looking for a Billing Specialist to join our dynamic Finance team in Johannesburg, South Africa. This position reports to the Project Financial Support Group Manager and plays a key role in ensuring timely and accurate billing, project setup, and contract compliance across our projects.
Responsibilities
As a Billing Specialist at Woolpert, you will:
- Review and approve project set-ups, ensuring contracts, project plans, work breakdown schedules, and resource allocations are in place.
- Prepare and issue accurate and timely project billings.
- Review contract invoicing and pricing terms and enter accurate billing terms in the Management Information System (MIS).
- Coordinate with clients to clarify invoicing requirements before the first invoice is issued and maintain ongoing contact throughout the project billing duration.
- Handle billing voids, write-offs, and transfers of misapplied time and expenses to correct projects.
- Work closely with project managers to monitor and coordinate billings and collections.
- Maintain project invoice, contract files, and subconsultant files.
- Assist with lien waivers and release of claims forms.
- Ensure the accuracy of project data in MIS records during project close-out.
- Assist with reviewing subconsultant contracts, invoicing, and insurance certificates.
Experience with tools like Dynamics 365, Salesforce, and Adobe for billing tasks will be highly valued. Additionally, if you have experience with bulk invoicing, it will be considered a strong asset.
Qualifications
Minimum Requirements:
- A BCom Accounting degree (or related) with 3 -5 years of related experience.
- Ability to work US hours (14:00 - 23:00).
- Proficiency with Accounting Systems and various reports.
- Strong Microsoft Office suite skills and proficiency in Adobe products, database management software, and the Internet.
- Experience with tools like Dynamics 365, Salesforce, and Adobe for billing tasks is a plus.
- Experience with bulk invoicing is highly valued.
- Excellent written and oral communication skills.
- Ability to work collaboratively and effectively with all levels of management, clients, and employees.
- Strong attention to detail and excellent time management skills.
- Ability to handle multiple tasks and prioritize effectively.
Unique Benefits:
- Diverse experiences working on impactful projects globally.
- Flexible work schedule with the Freedom to Work program.
- Unlimited vacation time.
- Career development opportunities.
- Comprehensive health, life, vision, and dental insurance.
- Additional benefits like paid sick time, fitness reimbursement, and more.
Why Woolpert?
Woolpert is looking for supportive, goal-oriented, and career-minded individuals who are, or are looking to become, industry leaders in their fields. We blend design excellence with innovative technology and geospatial applications to deliver exceptional value to our clients. When you join us, you'll join a team of experts who are passionate about their work and dedicated to building the next generation of industry leaders. Woolpert embraces progress and innovation, creating limitless opportunities for your career growth.
