What are the responsibilities and job description for the EXECUTIVE ADMINISTRATIVE ASSISTANT position at Woodside Bible Church?
Woodside Bible Church is seeking a highly organized, proactive, and relational Executive Administrative Assistant to provide high-level support to the Executive Campus Pastor and help advance key initiatives across the Troy Campus and broader organization.
This role goes beyond traditional administrative support, serving as a key connector between Executive leadership, campus teams, the Teaching Team, and the Elder Board. The Executive Administrative Assistant manages complex communication and coordination, supports preaching and teaching ministry, assists with governance processes, and helps ensure important organizational initiatives move forward with clarity and excellence.
What You’ll Do
- Manage the Executive Campus Pastor’s calendar, meetings, correspondence, and key priorities.
- Coordinate leadership meetings, Teaching Team communication, preaching schedules, and guest communicators.
- Serve as a liaison between campus leaders, administrative teams, and Central departments.
- Support Executive leadership and Elder Board governance processes, including materials, communication, and follow-up.
- Coordinate the ordination process, guiding candidates through timelines, expectations, and next steps.
- Support ministry reporting, membership processes, budgets, and other administrative systems.
- Help drive key campus-wide and organization-wide initiatives from planning through execution.
What We’re Looking For
- At least three years of administrative or executive support experience in a complex organization.
- Exceptional organization, communication, judgment, and attention to detail.
- Ability to manage competing priorities, anticipate needs, and follow through with excellence.
- High level of discretion and professionalism when handling sensitive or confidential matters.
- Strong relationship-building skills and the ability to work effectively with senior leaders and teams across the organization.
- Proficiency with Microsoft Office; experience with Ministry Platform, Teams, ADP, or similar systems is a plus.
- Bachelor’s degree preferred; church or ministry administrative experience strongly desired.
This role is full-time, hourly, non-exempt. It requires membership and active participation at a Woodside campus.
If you are a proactive, trusted professional who thrives on bringing organization to complexity, supporting leaders, and helping important initiatives move forward, we’d love to hear from you.