Campus Secretary

Primary Purpose:

Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff and personnel.

Maintain accurate attendance records for the campus. Under close supervision, perform data entry including attendance, Public Education Informaiton Management System (PEIMS) data, and grades.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Knowledge of Skyward program preferred

Knowlege of SIS (Student Information System) preferred

Proficient in Microsoft Office Programs

Ability to use software to develop spreadsheets and databases, and do word processing

Effective public relations, organization, communication, and interpersonal skills

Ability to speak, read, and understand English

Ability to read and comprehend instructions

Ability to meet established deadlines

Ability to effectively present information in one-on-one situations

Proficient in keyboarding, 10-key numerical data entry, and file maintenance

Experience:

Two years clerical experience in office setting preferred

Major Responsibilities and Duties:

Records and Reports

1. Collect and enter attendance and PEIMS data into established database and verify accuracy according to prescribed procedures.

2. Maintain student records and process requests for student information and transcripts. Process new student records, including requesting trascripts and records from other schools.

3. Assist parents, students, and faculty with questions regarding student attendance.

4. Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator.

5. Compile, maintain, file, and distribute all reports, records, and other documents as required following established procedures.

Reception and Phones

• Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
• Greet visitors (e.g. public, parents, students, substitutes, vendors, etc.) respond to their inquiries and/or direct them to appropriate personnel in accordance with district policies and procedures regarding building security.
• Maintain visitor log and issue visitor passes.
• Respond to emergency calls and notify appropriate parties to address immediate safety and/or security issues.
• Receive deliveries and disseminate materials and information to the appropriate parties.

Other

• Provide clerical assistance as needed to administration.
• Compile, maintain, and file all reports, records, and other documents as required.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.
• Other duties as assigned or needed.

Supervisory Responsibilities:

None.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Multi-line phone system; standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress