What are the responsibilities and job description for the Outpatient Administrative Assistant position at Woods Services?
Overview:
Working within our Outpatient Division means joining a team that prioritizes clinical growth, work-life balance, and real impact in the community.
Join our team and be a part of something extraordinary as part of our Outpatient program.
Working within our Outpatient Division means joining a team that prioritizes clinical growth, work-life balance, and real impact in the community.
Benefits
- 2 weeks of PTO in first year
- Medical, vision, dental & life insurance benefits
- 403(b) employee participation and employer match
- 9 Agency-paid holidays
Pay: $18 to $19 / hour - depending upon education / experience
Hours:
This is a 40-hour full-time benefitted position.
Job Summary
Responsible for providing administrative and operational support to the Outpatient Division. The Care Navigator ensures efficient scheduling, accurate money handling, and effective communication across assigned sites and programs. This role serves as Safety Officer for the division and provides clerical and operational support to Access functions. The Care Navigator contributes to the smooth daily operation of outpatient programs, supporting both clinical and administrative leadership. The Care Navigator plays an essential role in ensuring the Outpatient Division operates efficiently, maintains compliance, and delivers services effectively.
Responsibilities:
Responsibilities:
- Maintaining daily, weekly, and monthly schedules for clinical, medical, and administrative staff
- Managing client co-pays, payments, and program revenue tracking; maintaining accurate records for fiscal reporting
- Serving as site Safety Officer, ensuring safety drills, inspections, logs, and compliance with organizational and regulatory standards
- Supporting Access operations, including live call coverage, intake scheduling, and referral coordination
- Greeting and assisting clients, families, and visitors in a professional and welcoming manner
- Preparing and maintaining records, correspondence, reports, and other program documentation
- Performing clerical duties such as filing, scanning, scheduling, supply management, and data entry into the electronic health record (EHR) and other reporting systems
- Providing administrative support to program leadership as assigned
Qualifications:
- High School Diploma or equivalent required. Associate’s Degree or prior administrative experience in a behavioral health or healthcare setting preferred.
- Strong organizational and communication skills
- Ability to manage multiple priorities and deadlines in a fast-paced environment
- Proficiency with scheduling systems, Microsoft Office Suite, and EHR software
- Accuracy in money handling and financial tracking
- Professionalism and discretion in handling confidential information
- Valid driver’s license if duties require travel between sites
About Legacy Treatment Services
Legacy Treatment Services is a vibrant non-profit behavioral health organization that utilizes cutting-edge technology and evidence-based practice in treatment and clinical care. Our programs provide a complement of services for most ages and needs. This continuum is designed to meet the complex needs of each individual and creates a continuum of services that are able to meet the needs of children, adults and families through a continuum of services utilizing an integrated care model. We are dedicated to seeking new innovative solutions that help us provide needed services more efficiently while maintaining stable, sustainable growth.
Legacy Treatment Services is an Equal Opportunity Employer.
Salary : $18 - $19