What are the responsibilities and job description for the Legal Assistant position at Woods Rogers?
Woods Rogers is seeking to hire an experienced Legal Assistant to join our exceptional legal staff. The ideal candidate should have experience assisting attorneys in a variety of legal disciplines; commercial real estate experience is particularly valued. This is a full-time, non-exempt role in our Norfolk office. The anticipated schedule for this position is Monday – Friday, 9:00 AM – 5:00 PM with an unpaid lunch break.
Firm Overview
Woods Rogers is a Virginia-based law firm delivering uncommon service and solutions. More than 135 attorneys collaborate across disciplines to provide business-focused legal advice to a diverse range of clients, from individuals to large corporations. With outstanding talent, strong relationships, and an exceptional culture, we are redefining the legal experience for clients. Learn more at woodsrogers.com.
Required Qualifications
- Previous experience as a Legal Assistant.
- Demonstrated ability to learn new skills and adapt to new processes.
- Strong communication skills, both written and verbal, with the ability to effectively interact with clients and colleagues.
- Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities and meet deadlines.
- High level of discretion and confidentiality in handling sensitive client information.
- Proficiency with Microsoft Office Suite, specifically with Microsoft Word and Microsoft Outlook.
Responsibilities
- Provide day-to-day secretarial support to the Firm’s attorneys, including scheduling meetings, answering phone calls, and processing incoming and outgoing mail.
- Produce, review, and send legal documents and reports.
- Enter billable time into timekeeping system.
- Complete all billing and invoicing tasks in a timely manner.
- Navigate government and court websites to understand and comply with requirements for filings and procedures.
- File case documents and close files as needed.
- Communicate effectively with potential clients via phone, email, and in-person meetings.
- Follow established procedures to refer and coordinate conflict checks as needed.
- Take initiative to reach out to attorneys and staff members who may need assistance.
- All other duties and responsibilities as assigned.
Benefits
- Medical Insurance
- Paid Time Off
- 401(k) matching
- Paid Holidays
- Dental Insurance
- Vision Insurance
- Life Insurance
- Parental Leave
- Employer-paid Parking
- Gym Membership
Physical Demands
- Ability to sit for long periods of time and lift up to 25 pounds.
Applications
Woods Rogers is an equal opportunity employer. Review of applications will begin immediately. This position will remain open for applications until filled.