What are the responsibilities and job description for the Legal Administrative Assistant - Trademarks & IP position at Woods, Fuller, Shultz & Smith P.C.?
Description
Summary
The Legal Assistant provides administrative and clerical support to attorneys to ensure the efficient operation of the firm. This role requires strong organizational skills, attention to detail, professionalism, and the ability to handle confidential information. With attorney oversight, the Legal Assistant assists with document preparation, client communication, scheduling, and general office support.
Essential Duties and Responsibilities
Perform Duties with appropriate attorney oversight
Prepare, proofread, and format legal documents, correspondence, pleadings, and filings
File documents with courts and administrative agencies (electronic and physical filings)
Maintain and organize client files, both electronic and paper
Assist attorneys with managing calendars, and with scheduling meetings, hearings, and deadlines
Communicate professionally with clients, court personnel, and opposing counsel
Assist attorneys with tracking deadlines and with docketing and case management
Assist with time entry, billing support, and expense tracking as needed
Open and close client files in accordance with firm procedures
Perform general administrative duties including copying, scanning, and mailing
Support attorneys with trial preparation, hearings, and client meetings as requested
Maintain confidentiality of client and firm information at all times
Follow firm policies related to client privacy and ethical obligations
Requirements
Qualifications
High school diploma or equivalent required; bachelor's degree preferred
Strong written and verbal communication skills
Excellent organizational skills with the ability to manage multiple priorities
Proficiency in Microsoft Office (Word, Outlook, Excel) software preferred
Attention to detail and strong proofreading skills
Ability to work independently and as part of a team
Working Conditions
Work is performed in a standard office environment with minimal exposure to excessive noise, dust, temperature extremes, or other environmental factors.
Core Competencies
Professionalism and discretion
Time management and reliability
Client service orientation
Adaptability and teamwork
Firm Profile:
With more than 40 attorneys, Woods, Fuller, Shultz & Smith P.C. is a full-service law firm with several well-established practice groups. The firm has been providing legal services since 1887. With offices in Sioux Falls, South Dakota, and Sioux Center and Sheldon, Iowa, our clients are located in the upper Midwest, and many operate on a national and international basis. Our attorneys are experienced, knowledgeable, and committed to providing high-quality legal representation. We provide clients with representation ranging from business to litigation to family and personal needs. We are proud of our culture of collaboration and work efficiently to resolve the challenge at hand. We proudly offer legal services rooted in the integrity and dedication that launched the firm nearly 140 years ago.
Equal Opportunity Employer
Woods, Fuller, Shultz & Smith P.C. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to age, race, color, creed, disability, religion, sex, gender identity, sexual orientation, ancestry, national origin, protected veteran status, or genetic information. In addition to federal law requirements, Woods, Fuller, Shultz & Smith P.C. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.