Building Secretary

Woodland Public Schools - Building Secretary (Classification 2)

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We appreciate your interest in employment with Woodland Public Schools. All applications are considered and reviewed. The most qualified and competitive applicant(s) that possess directly related experience and expertise, training, and education may be invited to participate in the interview/selection process. As part of the selection process, the District conducts confidential reference checks to include former and present employers and also requires a criminal background investigation. Unfortunately, due to the number of applications received, not all applicants will receive an interview.

All district employees are encouraged to review their personnel file periodically to ensure that their file includes current and relevant documentation that supports their education, experience, training, etc., as it relates to qualifications described on job postings.

Position Title: Secretary - Classification 2
Posting #: 3633
Location:  District Office
Days/Hrs: 118 Days, 4 hours per day, starting December 1, 2025 through the last day of the school year, June 12, 2026.
Start Date: December 1, 2025
Benefits:  This position is not eligible for health benefits, but the hours worked will be included in the 630 hours needed to become eligible.  Position is eligible for retirement benefits through the WA State Department of Retirement Systems (DRS).
Pay Schedule: Link to Schedule (Classification 2)

Job Summary:
Serves as a secretary to the District office, including support to the Executive Director of Learning Supports, HR Director, and as a facilitator for the school/public being served in communicating information, problem-solving, material acquisition, cash handling, and record keeping. Under the supervision of the HR Manager, the Classification 2 Secretary is responsible for providing secretarial support coverage for the district office.

Qualifications: 

• High School Diploma or equivalent
• Ability to pass a state and a federal background check
• Regular and reliable attendance
• Demonstrated knowledge of and skills utilizing a personal computer, word processing, and database software (i.e., Word, Excel, Google)
• Demonstrated knowledge of modern office procedures, including filing systems, data recording methods, and commonly used office equipment (i.e., computer, telephone, email, and fax)
• Demonstrated ability to employ good principles of business correspondence and report organization
• Demonstrated ability to initiate and assume responsibility for regular activities without specific direction and supervision
• Demonstrated ability to establish and maintain effective working relationships with those contacted during the course of work
• Demonstrated organizational skills and commitment to follow through on tasks without direct supervision
• Demonstrated ability to budget time in an effective and efficient manner
• Demonstrated ability to communicate in a warm, friendly, and professional manner, both orally and in writing, with students, staff, parents, and the public
• Experience with general accounting procedures and processes
• Ability to coordinate and manage processes for various school activities
• Demonstrated ability to maintain confidentiality
• Demonstrated ability to represent the school district positively in all interactions
• Three years of successful secretarial experience
• Regular and punctual attendance

Such alternatives to the above requirements and desirable qualifications may be made as the district finds appropriate.

Essential Duties and Responsibilities:

• Receptionist/greet the public
• Answer and direct incoming phone calls
• Planning/Organization/Time Management - The ability to plan, manage time, accomplish tasks effectively, and maintain an accurate records system
• Flexibility/Adaptability - Manage multiple conflicting priorities, ability to adjust to changing conditions, procedures, job interruptions, and deadlines
• Prioritization - The ability to prioritize projects and daily tasks to ensure completion of essential projects
• Problem Solving/Judgement - The ability to tackle problems on his/her own when appropriate and find constructive solutions
• Commitment/Teamwork - The level of initiative/enthusiasm for work, professional conscience.
• Office Procedures - Performing and understanding of daily office/divisional procedures
• Quality of Work - The level of thoroughness, accuracy, and neatness of work that is produced
• Finance/Budgeting - Knowledge and understanding of accounting procedures
• Computer/Technical Skills - A high level of experience with computer programs and technology overall
• Communication Skills - The ability to exchange information accurately and effectively, both verbally and in written form, with the entire learning community
• Professionalism - The degree of cooperativeness and consideration displayed in working with the entire learning community. The ability to interact effectively and harmoniously with the entire learning community
• Confidentiality - Maintain confidentiality related to students, their families, and staff, and all matters concerning district business
• Student Needs - Have the ability to establish and maintain positive relationships with the student body (genuine rapport)
• Dress - Dress neatly in appearance; appropriately dressed for the job
• Teachable - Accepts constructive criticism
• Perform other tasks and assume other responsibilities as assigned by the supervisor
• Reconcile and manage all employee absences and substitutes
• Coordinate and organize various office mailings
• Work closely with administrators to manage their emails and schedule
• Schedule meetings between the administrator and staff members
• End of Year Reporting
• Communication with the public, including creating flyers for events, the website, and Facebook

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand and talk or hear, and sometimes walk and sit.  

Occasionally, the employee will bend or twist at the neck more than the average person. While performing the duties of this job, the employee may occasionally push or lift up to 50 lbs.  The employee is directly responsible for the safety, well-being, or work output of other people.
 
Specific vision abilities required by this job include close vision, such as to read handwritten or typed material, and the ability to adjust focus. The position requires the individual to meet multiple demands from several people and interact with the public and other staff.  

Work Environment:
The noise level in the work environment is moderate to loud.

Application Procedure:
Apply Online

Position Opens Internally:  11/12/2025
Position Closes Internally: 11/18/2025
Position Opens Externally (if necessary): 11/19/2025
Position Closes:  Open until filled
 
If you are hired for this position, you will be required to pay for a background check, unless you have completed the background check in the past two years, and it is on file with the Office of Superintendent of Public Instruction (OSPI).