Executive Assistant - Office of the President

SALARY & FLSA: $90,000 - $125,569.60 per year; FLSA exempt

The $90,000 annual starting pay is structured to be competitive and may extend up to the $100,000 of the annual range, reflecting our commitment to offering competitive compensation to qualified candidates.

OPENING DATE: 04/03/2026

CLOSING DATE: 04/17/2026 This position may close early if a sufficient number of qualified applications are received.

JOB TYPE: Regular, Full-time

UNION: Non-Represented

OPENINGS: 1

LOCATION: Hybrid

DEPARTMENT: Executive Administration

HOW DO YOU ZOO?

More than 1.3 million people visit Woodland Park Zoo each year. We connect people with wildlife and remind them of what’s at stake in our changing world. Our job is to motivate people to take action and provide them with the tools needed to join us in saving endangered species. Working for the zoo means upholding our mission, “To save wildlife and inspire everyone to make conservation a priority in their lives.” Apply today and show us how you zoo.

Who You Are

As our new Executive Assistant (President's Office), we know you will be successful in this role because you are:

• A highly professional and trusted partner to leadership – With experience supporting executives, board members, and/or high-level donors, you represent leadership with discretion, maintain strict confidentiality, and handle sensitive information with the highest level of integrity.
• Organized, proactive, and deadline-driven – You manage multiple priorities with strong time management skills, anticipate needs, and consistently deliver polished, high-quality work in a fast-paced environment.
• A clear communicator and collaborative relationship builder – You communicate effectively with diverse audiences, work seamlessly across departments, and engage confidently with internal and external stakeholders on behalf of executive leadership.
• Knowledgeable in finance – You're experienced in accounting and possess strong knowledge of finance principles and budget preparation
  
  

Your Primary Responsibilities

Executive & Senior Leadership Administrative Support (50%)

• Support the administrative needs of 2-3 Executives, including calendar management and special project support.
• Provide administrative support for Senior Leadership Team meetings.
• Manage mail and prepare written responses to mail, e-mail, and/or phone calls.
• Create and modify, as needed, PowerPoint presentations, materials or other strategic communication.
• Implement department specific policy and procedures, as needed.
• Assume the Chief of Staff’s daily general office responsibilities for the President and CEO, if needed, such as scheduling and meeting support.
• Maintain confidentiality of Executive and Senior Leadership Staff, CEO’s offices, Board, and any other sensitive zoo information.
  
  

Board Coordination (20%)

• Assists the Chief of Staff and Board Administrative Specialist scheduling, preparation, and execution of various Board meetings, retreats and events, as needed.
• Prepare agendas, materials, talking points and minutes as the administrative support for the Board Business & Finance Committee, Investment Subcommittee and Audit Subcommittee.
  
  

Zoo wide Administrative Support & Cross-Departmental Collaboration (15%)

• Act as a resource and liaison with zoo staff, board members, public, zoo volunteers, professional peers, and zoo members on behalf of the Office of the President.
• Support the administrative needs and coordination for AZA Accreditation-related processes.
• Collect and submit annual zoo demographic information for the annual AZA Benchmarking Survey.
• Coordinate annual Holiday and WildLanterns Manager on Duty assignments.
• Provide administrative support for the annual Zoobright Scholarship Program in partnership with other zoo departments.
• Assists with and coordinates other special projects, duties and meetings as assigned.
  
  

Executive Finance & Travel Support (15%)

• Prepare and submit accounting materials, manage departmental files, budget documents, or other materials essential for the administrative operations of the Office of the President and select Executive Leadership Team members.
• Make travel arrangements and prepare expense vouchers on behalf of select Executive Leadership Team members.
  
  

Qualifications

• Bachelor’s degree (B.A.) or equivalent from a four-year college or technical school; five or more years related experience and/or training; or equivalent combination of education and experience.
• Two or more years experience working with or supporting Board Members and/or high-level Donors.
• Proficient use of computer, Adobe, and Microsoft Office, particularly Word, Excel, PowerPoint, Publisher, and Outlook.
• Must be able to use a projector and laptop to run meeting presentations and/or videos.
• Successful applicants must live and work in Washington State to perform this role.
• Must be able to use a projector and laptop to run meeting presentations and/or videos.
• Ability and willingness to learn other software programs as necessary.
• Strong knowledge of finance and accounting to help prepare materials on behalf of the CFO.
• Excellent verbal and written communication skills.
• Strong organizational and time management skills with ability to meet deadlines in a professional manner.
• Ability to collaborate well with all departments within the organization and to represent the Executives in a highly professional manner with a diverse group of individuals, both internally and externally.
• Ability to work effectively as a team member and independently with little supervision.
• Demonstrated ability to maintain the highest level of confidentiality, while handling sensitive material concerning the organization and the executive’s role within the organization.
• Applicants must be at least 18 years old and have a valid WA driver's license with a safe driving history.
  
  

Benefits

The Woodland Park Zoo offers a comprehensive benefits package for full time staff including:

• Medical, dental, and vision HMO and PPO plans for you and eligible dependents
• 11 paid holidays and 4 personal holidays
• Accrue 12 vacation days and another 12 days of sick leave your first year
• Flexible Spending Account (FSA) 
• Employee Assistance Program (EAP) 
• Tuition reimbursement 
• Free zoo membership that includes zoo admission and discounts after 90 days 
• 4 complimentary tickets per year plus other discounts and perks  
• Free staff parking 
• 403(b) Retirement Plan
  
  

SELECTION PROCESS

Application: Please include a resume with your application through our Zoo Careers site at zoo.org/jobs. Please be sure to list or upload copies of all relevant training and certifications on your application. The zoo may review existing application pools to fill this position or use this pool to fill future vacancies.

This opportunity is open to all candidates that meet the qualifications. Woodland Park Zoo values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity. The zoo encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, 2SLGBTQ, people with disabilities, veterans, and those with diverse life experiences. Woodland Park Zoo is committed to providing access and reasonable accommodation in all its services. If you need accommodation in the application or interview process, please contact our recruiting team at careers@zoo.org.

Screening: We will review applications and select some candidates for screening calls. Final candidates will be invited for virtual or in-person interviews.

Offer: Job offers are contingent on the verification of credentials and other information required by the employment process including the completion of a background check. In addition, this role requires the applicant to successfully complete a: driving record review.