Office Assistant, Woodland Meadows Elementary

OFFICE ASSISTANT

at Woodland Meadows Elementary

JOB DESCRIPTION

Under the direct supervision of the building principal, to provide a wide variety of complex and confidential administrative and clerical support, communicating information to faculty, staff, students and parents as required, and to assist in ensuring compliance of the school building and Saline Area Schools activities with legal, administrative and Michigan Department of Education / Saline Area Schools policy requirements.

Saline Area Schools strives to hire individuals who are intrinsically motivated; have a deep desire to grow professionally; believe children deserve to learn in an environment that is the least restrictive and who is reflective of the highest level of cultural competence. SAS strives to employ individuals who possess a strong work-ethic; are committed to providing children with boundless opportunities; and who understand that equity, inclusion and social justice are essential to the success of a school community in the 21st Century.

QUALIFICATIONS
Required Education/Certification

• High School Diploma or GED

Preferred Education/Certification

• Associates or Bachelor's degree preferred.
• College level coursework in business, word processing, and office procedures preferred.

Required Experience

• Exemplary customer service skills

Preferred Experience

• Successful experience with office management in related areas is preferred

RESPONSIBILITIES & DUTIES

• Primary point of contact with visitors entering and exiting the building. 
• Utilize visitor management systems to screen and vet visitors to the building. 
• Generate and manage accountable student records and program data in the current student information system. 
• Prepare, submit, verify and certify student/program data submissions for required state reports.
• Serve as initial triage for students who may be ill. Seek medical assistance from a school nurse as needed. 
• Coordinate the building calendar as needed with Community Education using Eleyo. 
• Provide exemplary customer service to visitors, callers, emails, and fax communications.
• Must demonstrate computer experience and technology skills using Google Suite, New World Systems, Kalpa, Eleyo, Talent Ed, PowerSchool, Parent Square, etc.
• Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
• Serves as liaison with outside organizations related to building activities and work.
• Maintain a positive attitude and be a team player. 
• Possess interpersonal and judgemental skills necessary to work with students, parents, staff and the public.

Note: The above description is illustrative of tasks and responsibilities.  It is not meant to be all inclusive of every task or responsibility.

ESSENTIAL DUTIES

• Use computer network systems and software applications as needed.
• Organize and coordinate work.
• Develop and implement projects.
• Effective and respectful verbal and written communication skills.
• Communicate effectively with students, parents, and staff.
• Organize multiple tasks and conflicting time constraints.
• Engage in self-evaluation with regard to leadership, performance and professional growth.
• Establish and maintain cooperative working relationships with others contacted in the course of work.
• Demonstrate exemplary attendance and punctuality.

PHYSICAL AND MENTAL DEMANDS, WORK HAZARDS

Work in standard office and school building environments requiring mobility, visual and auditory acuity, communication skills, interpersonal skills, organizational skills, problem-solving skills, adaptability, technology proficiency, physical stamina and environmental awareness.

EQUIPMENT

Uses standard office equipment such as personal computer and relevant software applications, copy machine, fax machine, telephone.

TRAVEL

Limited travel to and from meetings may be required.

WORK SCHEDULE

8:00 AM – 4:00 PM

FLSA STATUS

Non-Exempt

TERMS OF EMPLOYMENT

• Per ESP Contract, 10-month full-time 
• Saline Area Schools employment 
• Full Medical | Dental | Vision | Life and LTD available (cash-in-lieu if opt out) 
• Automatic enrollment in Michigan Public School Employees Retirement System

PAY RATE

Starting at $21.00/hour depending upon experience

APPLICATION METHOD
EXTERNAL CANDIDATES: All interested and qualified external applicants must complete an application and upload all necessary documents on the TalentEd Website (please visit our HR web page at: https://saline.tedk12.com/hire/index.aspx# to access the SAS Job Openings). All letters of interest, resumes and applications must be received no later than the deadline listed or until the position has been filled.

INTERNAL CANDIDATES: All interested and qualified internal applicants must submit a letter of interest and a current resume via email to [Primary Job Contact Name, email]. All letters of interest, resumes and applications must be received no later than the deadline listed or until filled.

NONDISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY
The Board of Education does not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected category, (collectively, "Protected Classes"), in its programs and activities, including employment opportunities.

If you have any accessibility concerns regarding the completion of this application, please contact Alli Littlejohn, HR Coordinator, littleja@salineschools.org to set up an appointment for additional support. 

Salary : $21 - $25