Commercial Project Coordinator

The ideal candidate will be responsible for documents, billing, and communications associated with past and current commercial construction projects. The coordinator will work with Project Managers & Superintendents to insure projects stay on schedule and compliant with company culture. With self motivation, organization and prioritization skills, this candidate will organize the necessary dosuments to ensure project success. 

Responsibilities

• Coordinate payment of inner office invoices and payment
• Verify invoices have appropriate approval from ownership
• Manage day to day office operations and office supply procurement
• Maintain regular communication with Project Management Team to insure expedited documents to clients.
• Provide accounts receivable support (occasional bank deposits)
• Maintain vendors & sub-contractor relationships by expediting issues to Project Managers & Ownership.
• Manage the entry of Vendor & Sub-contractor insurance documents.
• Manage Vendor & Sub-contractor current W-9 documents
• Maintain office commodities and manage repairs by subcontractors on Woodlake owned facilities
• Structure and maintain submittal logs and closeout packages

Qualifications

• Excellent verbal and written communication skills, problem solving skills, and attention to detail
• Ability to prioritize and multi-task
• Expertise in Microsoft Office Suite
• Well spoken and astute in email communication
• Experience with RedTeam or Procore is a plus
• Certified Notary is a plus
• 2 years or more experience in project coordination
• General knowledge of construction accounting concepts and practices
• Capable of working independently
• Ability to set and achieve goals for each project
• Ability to complete assigned tasks accurately, timely and consistently
• Ability to meet deadlines timely, accurately, and consistently

Salary Range $65,000 - $85,000 to start