Administrative Assistant- Sonoma, CA

Looking for stability? Join Woodgrain! We’re growing fast and offering lifetime careers in a supportive work environment.

About Woodgrain:

Woodgrain is one of the top millwork operations in the world, with locations throughout the United States and Chile. With 70 years of quality manufacturing craftsmanship and service, Woodgrain is a top producer of mouldings, doors, and windows, as well as a premier distributor of specialty building products. Woodgrain Inc. is headquartered in Fruitland, Idaho with six divisions and over 45 manufacturing and warehouse facilities in the United States and South America. Since 1954, Woodgrain is proud to be family owned and operated.

Position Overview: The Administrative Assistant schedules appointments, gives information to callers, and relieves official of clerical work, administrative, and business details. 

Responsibilities:

• Assists in researching, compiling and presenting of statistical reports, spreadsheets for general use and/or presentations• Routes incoming mail. Locates and attaches appropriate file to correspondence, to be answered by employer• Organizes and maintains file system, and files correspondence and other records

• Answers and screens manager’s telephone calls

•Coordinates manager’s work and travel schedules

•Coordinates manager’s work and travel schedules, meetings, conference calls and vendor meetings

•Prepares UPS shipments, packages, and correspondence, including e-mail and faxes

•Orders, maintains supplies, and arranges for office equipment maintenance

• Other duties as described by manager

Role Requirements: 

• Associates Degree or 2 years of experience  or a combination of education and experience in related field REQUIRED•Strong customer-centric focus• Proficiency in Microsoft Office Suite 

• Working knowledge of all office equipment 

• Exceptional customer services and communication skills

Physical Demands: 

The employee is regularly required to sit, stand, and walk. Additionally, the employee must be able to frequently lift and/or move up to 10 pounds

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  The general work environment is fast-paced, and at times, can be demanding. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Summary of Company Benefits:

• Health, Dental, and Vision Insurance


• Health Savings Account (HSA)


• Flexible Spending Account (FSA)


• 401(k) with a Company Match


• Group Term Life Insurance and AD&D


• Employer Paid Long-Term & Short-Term Disability


• Voluntary Supplemental Hospital and Accident Plans


• Employee Assistance Program


• 8 Company Paid Holidays & 1 Floating Holiday


• Paid Time Off (PTO) 

Woodgrain is an Equal Employment Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law.

Woodgrain is a drug, alcohol, and tobacco-free workplace. All offers of employment are contingent upon pre-employment background and drug screening, and some positions require a fitness for duty test.

All legitimate Woodgrain job opportunities must be applied for through our official Applicant Tracking System at jobs.woodgrain.com or through our partnership with Indeed using their "Apply with Indeed" feature. Woodgrain will never ask candidates for money to cover hiring costs.  Woodgrain does not charge any fees for job applications or hiring procedures.