Office Coordinator

Position Summary

The Office Manager coordinates the day-to-day operations of the Woodfords Central Maine campus, helping maintain an organized, welcoming, and well-functioning workplace. This position manages key office and building functions, supports campus culture, and serves as a liaison among employees, leadership, and agency support departments. The Office Manager also provides professional reception and telephone support.

Key Responsibilities

• Coordinate daily office operations, including opening and closing the building.
• Maintain welcoming, clean, and organized lobbies, conference rooms, break rooms, and other common areas.
• Manage office supplies, deliveries, returns, and mail.
• Maintain meeting and visitation room schedules in coordination with agency staff.
• Greet visitors, answer and screen telephone calls, and respond appropriately to routine and urgent inquiries.
• Maintain employee contact information and support staff and visitor sign-in procedures.
• Participate on the Emergency Action Team and support evacuation and building safety procedures.
• Submit maintenance requests and serve as a liaison between campus employees, leadership, and agency support departments.
• Coordinate cross-program activities that promote collaboration, inclusion, communication, and a positive campus culture.

Opportunity Details

• Full-time, hourly position, 40 hours per week
• Monday through Friday schedule of approximately 7:45 a.m. to 4:00 p.m.
• $20-$23/per hour depending on experience

Qualifications

• High school diploma or GED equivalent required
• At least one year of office management experience required
• Strong interpersonal, multitasking, conflict-resolution, and problem-solving skills
• Friendly, helpful, and professional demeanor
• Proficiency in Microsoft Outlook, Word, and Excel
• Knowledge of office equipment, including multi-line telephone systems, computers, photocopiers, and fax machines
• Aptitude for learning new technology
• Ability to remain organized and professional while managing the demands of a busy office

Our Employees Are Our Greatest Asset

Full-time employees are eligible for a comprehensive benefits package that includes:

• Competitive health insurance with multiple plan options
• Dental and vision insurance
• Paid vacation and sick time
• 10 paid holidays and one floating holiday
• 403(b) retirement plan with a 5% agency match
• Employer-paid disability and life insurance
• Employee Assistance Plan
• Voluntary supplemental benefits
• Exclusive Verizon employee discount

Woodfords Family Services is a qualifying employer for the Public Service Loan Forgiveness Program.

Who We Are

Woodfords Family Services is a nonprofit organization that has supported people with disabilities and their families in Maine communities for more than 55 years. The agency provides clinical, educational, behavioral health, residential, community, and family support services to more than 2,000 children, youth, and adults throughout the state.