School Secretary (Huntertown)

We are seeking a professional and welcoming School Secretary to serve as the heartbeat of our front office. In this multifaceted role, you will be the first point of contact for students, parents, and the community, providing essential public relations and administrative support with tact and courtesy. You will work closely with the Building Principal to coordinate office activities, manage complex record-keeping, and handle a wide variety of clerical tasks—even amidst the frequent interruptions of a busy school day.

Your organizational skills will keep us on schedule, while your ability to communicate clearly and handle basic first aid ensures our office remains a safe and efficient resource for all. If you are a proactive problem-solver with a "pleasing personality" and a commitment to excellence in office operations, we invite you to join our team and help us provide a seamless, supportive experience for our entire school family.

WOODFORD COUNTY SCHOOLS

JOB DESCRIPTION

JOB TITLE: School Secretary – Elementary, - Middle School, - High School

IMMEDIATE SUPERVISOR: Building Principal

QUALIFICATIONS:

• High School Diploma, G.E.D. Certificate
• Pleasing personality
• Knowledge of modern office practices, procedures and equipment
• Knowledge of record-keeping techniques
• Knowledge of health and safety regulations
• Knowledge of correct English usage, grammar, spelling, punctuation and vocabulary
• Knowledge of oral and written communication skills
• Knowledge of interpersonal skills using tact, patience and courtesy
• Knowledge of telephone techniques and etiquette
• Knowledge of basic first aid techniques
• Knowledge of operation of standard office machines including computer equipment
• Ability to perform a wide variety of clerical and secretarial duties to coordinate school office activities and assist the Principal in a variety of administrative tasks
• Ability to perform public relations and communications services for the Principal
• Ability to add, subtract, multiply and divide quickly and accurately
• Ability to understand and follow oral and written directions
• Ability to compose correspondence independently
• Ability to complete work with many interruptions
• Ability to type at an acceptable rate of speed
• Ability to work independently with little direction
• Ability to establish and maintain cooperative and effective working relationships with others
• Ability to learn, interpret, apply and explain rules, regulations, policies and procedures
• Ability to operate a variety of office machines including typewriter, computer terminal, calculator and copiers
• Ability to understand and work within scope of authority
• Ability to maintain good public relations with students, parents, teachers, and the public
• Ability to meet schedules and time lines
• Ability to plan and organize work
• Ability to train and provide work direction to others
• Ability to compile and maintain accurate records and prepare reports
• Ability to work confidentially with discretion
• Pass health examination
• Have no immoral or criminal history
• Have ability to work with other staff members, public and with children

DUTIES:

• Organize, coordinate and schedule a variety of office activities to assist the Principal of a large elementary school with administrative tasks; prepare and accurately maintain a variety of reports, records and files relating to students, staff, budgets, operations and activities
• Serve as secretary to the Principal; compose routine correspondence independently; prepare, type and distribute communications and minutes of meetings; schedule appointments and meetings as requested; receive, open and route mail
• Collect, compile, organize and record a variety of data related to attendance, enrollment, personnel, payroll, equipment inventory and student activities; prepare and maintain related records, files and logs
• Collect and account for monies collected in conjunction with school activities; secure monies and process according to established procedures
• Administer first aid to ill and injured students; contact the nurse, parents or public safety agencies as appropriate
• Register, release or transfer students; complete enrollment information
• Operate a variety of business equipment including typewriter, calculator, copiers, computer equipment and other school office machines
• Requisition, receive, store and distribute supplies and office materials; maintain materials and equipment inventory as assigned
• Provide clerical assistance to faculty and staff as needed
• Orient new and substitute teachers; provide directions, keys and instructional materials
• Other duties as assigned by Building Principal

APPROVED BY THE WOODFORD COUNTY BOARD OF EDUCATION MARCH 10, 1997