What are the responsibilities and job description for the Clubs Specialist position at Woodbury School of Business?
Position Announcement
Join Utah Valley University as a Coordinator I for Clubs and play a meaningful role in strengthening student engagement and involvement on campus. In this position, you will serve as a key point of support for student organizations—assisting with club registrations, processing requests, and providing direct, in-person service to students navigating club-related processes. Your work will help ensure that student groups operate smoothly and have the resources they need to create impactful experiences.
This role offers the opportunity to contribute to a vibrant campus community while building strong organizational, communication, and customer service skills. You’ll collaborate on events, support marketing efforts, and assist with a variety of program initiatives that enhance student life. Ideal for someone who is proactive, dependable, and enjoys working with others, this position allows you to make a visible difference in student involvement while growing professionally in a dynamic higher education environment.
Summary Of Responsibilities
Knowledge
Join Utah Valley University as a Coordinator I for Clubs and play a meaningful role in strengthening student engagement and involvement on campus. In this position, you will serve as a key point of support for student organizations—assisting with club registrations, processing requests, and providing direct, in-person service to students navigating club-related processes. Your work will help ensure that student groups operate smoothly and have the resources they need to create impactful experiences.
This role offers the opportunity to contribute to a vibrant campus community while building strong organizational, communication, and customer service skills. You’ll collaborate on events, support marketing efforts, and assist with a variety of program initiatives that enhance student life. Ideal for someone who is proactive, dependable, and enjoys working with others, this position allows you to make a visible difference in student involvement while growing professionally in a dynamic higher education environment.
Summary Of Responsibilities
- Processes student club requests/forms related to campus scheduling, purchasing, signage/marketing, fundraising, etc., and verifies that submitted information is accurate.
- Provides personalized outreach, guidance, and support to students throughout their club involvement. Communication with students includes email, Teams messaging, phone, and in-person meetings.
- Supports the Department of Student Leadership & Involvement's daily operations by providing individualized, drop-in assistance to students with club-related questions or needs.
- Performs other job-related duties as assigned, necessary to the success of the club's program and the Department of Student Leadership and Involvement, including assistance in executing departmental projects/events.
- Graduation from an accredited institution with an associate degree and two years of professional experience in a related discipline; OR a combination of education and experience totaling four years.
- One or more years of experience in customer service.
- Work experience within higher education, specifically student life and/or student leadership.
- Work experience in customer service and data entry.
Knowledge
- A knowledge of and commitment to student involvement.
- A basic knowledge of planning, developing, and/or coordinating student events/activities.
- An understanding and knowledge of common university services
- Technological skills, including but not limited to word processing, email communications, spreadsheets, etc.
- Basic skills in public speaking and presentation to small and large groups.
- Basic customer service skills.
- Skilled in time management and organization of independent workloads.
- Ability to initiate, develop, and sustain relationships with others, such as campus departments, students, staff, and faculty.
- Ability to communicate effectively and diplomatically, both verbally and in writing.
- Ability to contribute to a collaborative environment as a team player.
- Ability to understand and follow policies and procedures and apply them in the appropriate settings.
- Ability to effectively facilitate one-on-one and group meetings, including the navigation of sensitive subject content, and the introduction of new ideas.