Admin III - Project-Based Learning

Position Announcement

Join a collaborative and innovative environment at Utah Valley University, where you will play a central role in supporting the Senior Director of Project-Based Learning (PBL) and contributing to the success of a growing, impact-driven program. In this position, you will provide advanced administrative and clerical support, manage confidential information with professionalism, and prepare a variety of documents that help keep operations organized and efficient. Your work will directly enable PBL initiatives that enhance hands-on learning and empower students across the university.

This role is ideal for a detail-oriented, proactive individual who enjoys coordinating financial activities, managing payroll processes, and facilitating meetings, events, and program functions. You’ll handle a wide range of office responsibilities, collaborate with diverse stakeholders, and help ensure the smooth functioning of an innovative academic area. If you are motivated by meaningful work, value accuracy, and thrive in a supportive team setting, this position offers a rewarding opportunity to grow and make a difference.

Summary Of Responsibilities

• Performs advanced and confidential administrative support duties, including composing routine correspondence and obtaining factual information requiring knowledge of policies and procedures of both assigned and work-related areas. Assists with the preparation of reports, program evaluations, partnership proposals, and presentations to support and assess the programs. Supports tracking of program activities including current projects, completed projects, and general program documentation.
• Create updated lists of course offerings, contacts, partner contact information, and reference materials related to PBL programs and initiatives. Works with University Admissions, Academic Scheduling, and Registrar to make sure that all students in summer programs are able to be admitted and registered for their courses.
• Prepares and manages department budgets monitoring and reconciling of expenditures. Oversees the payroll process, including the preparation, submission, monitoring, and maintenance of payroll records. Coordinates area financial activities including timecards, ePAFs, eSAFs, new hire paperwork completion and submission for part-time students and staff. Uses program data to prepare reports, charts.
• Handles incoming calls, walk in traffic, emails, and information requests for programs providing correct and accurate information. Interprets and/or explains the policies and procedures to students, employees, residents, visitors, government agencies, etc. as necessary.
• Perform other job duties as assigned
  
  

Qualifications / Licenses / Certifications

Graduation from an accredited institution with a bachelor’s degree related to the Summary of Duties; OR any combination of education and/or experience totaling four years.

Preferred Qualifications

Graduation from an accredited institution with a bachelor's degree preferred.

Knowledge / Skills / Abilities

Knowledge

• Knowledge of working in an education or office environment.
• Knowledge of institutional policies and procedures.
• Knowledge of university budgets and indexes.
• Knowledge of office & organizational methods, techniques, and practices.
  
  

Skills

• Skills in computer software applications, including Microsoft Office Suite, Concur, and Banner.
• Skills in Maintaining organizational records management, database management and program coordinating.
• Skills in preparing general correspondence, program reports, presentations, graphs, charts, etc.
• Skills in coordination of events
• Skills in gathering data, compile information, edit written materials, and preparing reports.
• Skilled at Communicating effectively, verbally and in writing
  
  

Abilities

• Organizes and prioritizes activities in a dynamic office environment with confidentiality.
• Problem solves independently and complete duties with minimum supervision.
• Efficient and skilled at optimizing office methods and techniques.
• Follows verbal and written procedures and instructions.
• Able to handle multiple competing priorities and meet deadlines
• Ability to work effectively with individuals from diverse backgrounds.