Clerk III (Sheriff's Office)

Responsible for the efficient and effective accomplishment of all accounting, billing, receiving monies and bill payment of the entire Sheriff's Department.  Maintain departmental records for sick leave, vacations, compensatory time off, and payroll.  Assists other clerical staff as needed.  This position is under the direct authority of the County Sheriff/Major/Lieutenant
 The following duties are typical for this position.  These are not to be construed as exclusive or all inclusive.  Other duties may be required and assigned

• General bookkeeping and accounting
• Billing attorneys for service of civil papers
• Collection of unpaid fees - sending statements to attorneys for fees due that are late
• Receiving all incoming monies, including civil collections and keeping all related records by cases in accordance with established policies and procedures
• Maintain and pay mileage to civilian process servers
• Billing subpoena mileage to county attorney's dept. and juvenile probation
• Maintain records of monies received on garnishments and turn over to clerk's office
• Maintain bank records and checking accounts
• Maintain sick leave, vacation, and compensatory time records
• Payment of bills for the entire department
• Prepares and submits by-weekly payroll to Auditor
• Assists Dictaphone transcriber with overload
• Assists Dictaphone transcriber with card filing
• Assists legal secretary with receiving, docketing, and distributing incoming civil papers
• Bills city for prisoner care at city/county jail
• Bills U.S. Marshall and Bureau of Prisons for Federal prisoners
• Assists in transporting females and other matron duties
• Assists Sheriff with departmental budget
• Performs various other duties relating to scope of responsibility as assigned by the County Sheriff/Major/Lieutenant
• Attendance is required

Minimum Education and Experience Required to Perform Essential Functions: 

• Must possess High School diploma or General Equivalency Degree (GED)
• Ability to set priorities regarding assignments and follow through to completion
• Specific knowledge of a body of rules or operations for a particular functional area or areas such as might be acquired in one (1) to three (3) years of prior related experience
• Knowledge of bookkeeping
• Knowledge of record keeping
• Computer for data entry, spreadsheets and word processing, calculator (10 key), copier/scanner, possess .
• Keyboarding skill test from Iowa Workforce Development with a 40 WPM (net score), within the last 12 months
• Knowledge of speed writing, dictaphone transcription, typing
• Telephone etiquette
• Personal maturity to maintain emotional stability in unusual situations of stress or social interaction pressure.
• Candidate for hire must successfully pass a background check, a physical examination, vision, back screen and drug screen prior to employment
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.  Candidate for hire must successfully pass a physical examination, back screen, vision and drug screening test prior to employment.  The use of clearly spoken English for the skills and purposes of this job.  Attendance is required

Salary : $24 - $30