Deputy Clerk - II

WOOD COUNTY, TX

DEPUTY COUNTY CLERK

EMPLOYEE JOB OPPORTUNITY ANNOUNCEMENT

DEPARTMENT COUNTY CLERK

LOCATION WOOD COUNTY MAIN COURTHOUSE (2ND FLOOR) – QUITMAN, TEXAS

JOB TYPE DEPUTY II -FULLTIME to begin 1/4/2027

REPORTS TO: ELECTED OFFICIAL AND CHIEF DEPUTY CLERK

DESCRIPTION

A Deputy County Clerk supports the County Clerk in performing statutory duties related to the office as well as public records, court documentation and customer service. This position manages sensitive legal documents, assists the public with filings and records requests, and ensures compliance with Texas state law and county policies. Duties vary depending on assignment within the Clerk’s Office.

ESSENTIAL DUTIES AND RESPONSIBILITIES

· File, record, index, issue and maintain official public records including deeds, liens, plats, marriage license, birth certificates, death certificates, livestock brands, assumed name certificates, civil, criminal, probate court filings.(as assigned) and various other official records with proper indexing. This will include e-filing and e-recording.

· High attention to detail and accuracy

· Collect fees, fines, payments and receipting in accordance with county fee schedules.

· Balance daily cash drawers and daily reconciliation reports.

· Maintain accurate financial logs for audits and state reporting.

· Enter data into the county systems with accuracy and confidentiality.

· Verify documents for statutory compliance under the Texas Local Government Code.

· Assist with digitizing, archiving, and retrieving historical county records.

· Provide front-counter assistance to customers, attorneys, title companies and businesses.

· Process applications, filings and requests for certified copies.

· Ability to follow county procedures, office procedures, explain fees, and filing requirements clearly and accurately.

· Answer phone inquiries in a professional manner and direct callers to appropriate departments.

· Ability to lift and move record books or boxes (10-25 lbs.)

· Frequent stair climbing, sitting, reaching, lifting, bending and standing while completing office and record management duties.

· Perform other clerk duties as apparent and/or assigned.

MINIMUM QUALIFICATIONS

· High School Diploma or Equivalent

· State issued I.D. or Driver’s License

· Criminal Background Check (CBC) will be required as an employee of county clerk’s office

· Ability to maintain confidentiality and sensitive records

· Strong customer service and communication skills

· Ability to interpret and apply Texas statute related to county clerk’s office

· Proficiency with computers, scanners and office software

· Ability to work effectively as a team player and with the public, often under pressure

PREFERRED QUALIFICATIONS

· Prior experience in a Texas county clerk’s office or county government

· Knowledge of Texas Local Government Code and Retention laws

· Knowledge or experience with Tyler Technologies/Eagle/Odyssey or similar software

HOW TO APPLY

Applications are available online at www.woodcounty.com or can be picked up at the Wood County Human Resource Department. (Resumes may be attached to the application)

Applications will be accepted in the Wood County Clerk’s Office until Friday, 11/13/26.

Not all applicants will be interviewed.

Expected hours: 40.0 per week

Work Location: In person