Office Manager/Administrative Assistant (TEMPORARY)

This is a temporary position. Target start date is late May, with an anticipated ending date in September/October 2026.

• Primary responsibility for creating and maintaining an organized, well-functioning office
• Organize any needed repairs & communications with landlord; this includes our office closing around September/October 2026.
• Assist with research, reports, applications and/or other tasks under the supervision of senior staff
• Coordinate with outsourced accountants and outsourced human resources management to assure smooth and timely functioning of accounting and payroll systems
• Coordinate timesheet and payroll submission
• Provide assistance with activities related to asset management, lease up, or development of WORKS real estate developments
• Provide assistance with community engagement; enriched services and/or supportive service activities to WORKS residents or the community at-large
• Ensure functionality and maintenance of office equipment, including computers, printers, copiers, scanners, fax machines, phones and router
• Order office supplies and research new deals and suppliers
• Order/purchase items relating to project development and/or asset management, as directed
• With direction, update and maintain office policies, procedures, reports, and/or forms
• Copy, scan, download, and print a range of reports, data, applications, etc.
• Answer and direct phone calls
• Receive and circulate mail to relevant parties
• Organize and schedule appointments
• Plan and/or coordinate meetings and take detailed minutes
• Write and distribute email, correspondence, letters, faxes and forms
• Maintain filing systems
• Update and maintain contact lists
• Provide general support to visitors
• Coordinate office related meals
• Run office related errands from time to time including the post office, Fedex, etc
• Assist in maintaining a clean working environment (in participation with all WORKS employees)
• Social media and WordPress monthly back up and update to plugins
• Provide additional duties as needed and directed
• Assist with organization of office move, including documentation of paper files; Coordination of sale or disposal of office furniture and equipment.

Requirements:

• Fluent in English
• Proven experience as an administrative assistant, secretary or equivalent position along with at least a High School degree
• Knowledge of office management and clerical systems and procedures
• Working knowledge of office equipment, such as phone systems, copiers and printers
• Proficiency with MS Office Suite software, and ability to type at least 30 words per minute
• Excellent time management and organizational skills
• Ability to prioritize and multitask work as necessary
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Ability to commute in-person daily, with the potential for additional travel needed to housing sites throughout Los Angeles.
• Ability to work in an "open office" environment
• Ability to lift and carry boxes, supplies and/or furniture up to 30 lbs.
• Ability to climb a step ladder

Pay: $25.00 - $28.50 per hour

Application Question(s):

• This is a temporary position, starting in late May and likely ending in September/October 2026. Are you still interested in this role?

Ability to Commute:

• Los Angeles, CA 90042 (Preferred)

Work Location: In person

Salary : $25 - $29