Event Coordinator

Duties & Responsibilities:

• Coordinate operations and logistics for fundraisers including luncheons, annual gala, community event, kick-off receptions, and graduation luncheon and career day.
• Develop and maintain budgets, traffic invoices for approval and payment.
• Communicate with volunteer committee members and all stakeholders.
• Coordinate site visits and tastings.
• Execute and ensure that events run smoothly on-site.
• Work with graphic designer on event material design and content such as e-vite, program, save the date, etc., and traffic to committee members.
• Create and maintain punch lists and staff assignments for all events.
• Oversee and manage silent auctions for all fundraisers – obtain and pick up donated items, enter in online auction platform and track bids.
• Utilize CRM to enter contact and gift data on sponsors, donors, in-kind donations, etc. and run reports as needed.
• Create and mail thank you letters for sponsors and donors and tax letters for patrons.
• Promote events on social media platforms.
• Maintain media archive/library of photos and videos – obtain copies of media mentions including print, video, radio, and web.
• Coordinate press releases for pre-and post-event; keep archive of press mentions.
• Manage email communications and work with appropriate Director to finalize, approve and schedule emails.
• Adhere to Women of Tomorrow® Personnel Policy at all times.
• Maintain confidentiality of Women of Tomorrow® student, mentor, staff and board personal information.
• Other tasks as assigned from time to time.
• Report to the Executive Director.

Requirements:

• Bachelor’s degree
• 2 years of related experience
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Ability to juggle multiple event timelines concurrently and adjust priorities as needed
• Attention to detail, ability to proofread and work with budgets and spreadsheets
• Creativity and high energy
• Handle unexpected challenges calmly and efficiently, providing quick and effective responses
• Ensure high standards of work are maintained despite tight deadlines and pressure
• Familiarity with creating and editing visual materials is desired

Benefits & Salary:          

• Health, Dental, and Vision Insurance Plans Available
• Paid Time Off
• Sick Time
• 401k

Position: Event Coordinator

Location: Miami, FL 

Employment Type: Full-Time

Women of Tomorrow^® Mentor & Scholarship Program, Inc. maintains a strong policy of equal employment opportunity. We seek to achieve equal opportunity for all employees as articulated by federal, state, and local laws. Women of Tomorrow® actively seeks to recruit individuals without regard to race, creed, color, disability, marital status, veteran status, national origin, age, or physical handicap. Our equal employment opportunity philosophy applies to all aspects of employment, including recruitment, training, promotion, pay and dismissal.

In order to provide equal employment and advancement opportunities to all individuals, employment decisions in the organization will be based on business judgment and on such matters as merit, qualifications, and abilities. The organization does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, or any other characteristic protected by law.

The organization will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in undue hardship or impose a direct threat to the safety of the employee or to others. This policy governs all aspects of employment, including selection, job assignment, compensation, discipline, termination, and access to benefits and training.