Operations and Finance Manager

If you are a professional with solid collaborative finance and organizational skills who can maintain and support accounting and operational best practices, this role may be for you.

Women In Transition (WIT) is an organization dedicated to empowering people with the knowledge, support, and ability to thrive beyond domestic abuse/intimate partner violence and substance abuse. Our staff are dedicated and passionate professionals inspired to create a world where people can pursue safety, healthy relationships, and supportive communities. WIT serves survivors of all gender identities, and all of our services are offered free of charge.

Job Summary

The Operations/Finance Manager is responsible for various bookkeeping and accounting duties, including government contract invoicing, bi-weekly payroll, accounts payable, and monthly financial reporting. This role will work closely with the Executive Director and the external accounting firm in managing the operations and bookkeeping for a mission-driven non-profit organization with an annual operating budget of approximately $1.5 million. Will also be responsible for coordinating internal administrative operations, general IT support (with an external IT management vendor), office maintenance, vendor relations, employee onboarding/offboarding procedures, and general staff communications.

Responsibilities

• Manage all day-to-day accounting; accurately enter, process, and reconcile transactions
• Process bi-weekly payroll, conduct payroll reconciliations, and track monthly benefits costs and benefits enrollments/terminations
• Create monthly invoices for reimbursement from government funders following cost allocation principles
• Together with the external accounting firm, handle all aspects of accounts payable, including entering invoices and processing bill payments
• Perform month-end closing procedures, including indirect allocations, account reconciliations, and updating schedules
• Provide support to the external accounting team in preparing monthly and annual financial reporting
• Participate in financial audits; working with external accounting and audit teams prepare year-end reports, schedules, and other documents; provide audit process support including generating reports and data for annual 990 preparation
• Assist with preparing and monitoring budgets
• Help in building internal financial systems and suggest process improvements
• Maintain an orderly accounting filing system
• Maintain operations functions including IT troubleshooting through external vendors and facility management through building manager/landlord
• Ensure consistency in operations procedures, including operations manual creation or updating of policies
• Assist in onboarding and offboarding of employees, including equipment distribution/return, IT systems access, benefits paperwork and related documents
• Maintain operational and organizational charts of board and staff, plus grant funders
• IT and general administrative support with in-person meetings and events
• Participate in special projects as needed such as annual Adopt-A-Family Program, client database implementation
• Make recommendations to minimize costs and increase efficiencies within the agency

Skills/Experience

• Strong expertise in corporate accounting, non-profit accounting, cost accounting, and/or technical accounting practices
• Proficiency in financial software platforms such as QuickBooks Online and bill.com, with experience in balance sheet reconciliation, account analysis, and general ledger accounting
• Bachelor’s degree in Finance or Accounting or other relevant field or equivalent experience
• Three or more years’ experience in bookkeeping, budgeting, and financial reporting
• Strong demonstrated knowledge of Excel and bookkeeping/accounting skills are required
• Familiarity with nonprofit and government grant accounting preferred
• Ability to interpret complex financial reports accurately and effectively communicate findings via written reports and verbal communications effectively to diverse audiences
• Preferred skills in budgeting, forecasting, financial analysis, profit & loss management, and fiscal planning

REQUIREMENTS

Highly motivated, well-organized, and able to work independently, assess multiple priorities, and problem-solve. Strong time management skills. Focused and well-organized, with strong attention to detail and the ability to maintain high confidentiality.

Upon hiring, the candidate must complete the 45-hour Domestic Violence Advocate Training and provide I-9, Act 33, FBI, and Child Abuse Clearances.

Join us as an Operations and Finance Manager to lead our organization’s financial health with energy-driven precision! Your expertise will empower us to achieve impactful growth while maintaining rigorous standards of compliance and operational excellence.

EQUAL EMPLOYMENT OPPORTUNITY

Women In Transition is committed to attaining excellence through recruiting and retaining a qualified and diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other characteristic protected by applicable law. Women In Transition is an equal employment opportunity employer.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: Hybrid remote in Philadelphia, PA 19106

Salary : $50,000 - $60,000