What are the responsibilities and job description for the Community Outreach & Events Coordinator - Marketing & Communications position at Woman's Hospital?
The Community Outreach & Events Coordinator is responsible for planning and coordinating events and outreach efforts that support the organization’s mission. This role involves managing event logistics, coordinating with vendors and stakeholders, and ensuring smooth operations. The Coordinator will help build community relationships, support partnerships, and promote engagement initiatives. The ideal candidate has experience in event planning, community outreach, and logistics management, with the ability to handle multiple projects at once.
Requirements:
- Bachelor’s degree in event management, marketing, business, or related field. Equivalent work experience will be considered.
- 3-5 years’ experience in event planning, community outreach, partnerships, or related role
Responsibilities:
- Event Coordination: Plan and coordinate both marketing and partnership-based event logistics, including scheduling, setup, and execution, ensuring alignment with organizational goals.
- Team Support: Assist with volunteer coordination, role assignments, and on-site event logistics. Work with internal departments to support event setup and execution.
- Budget Assistance: Track event expenses and assist with both marketing and community outreach budget planning. Help secure vendor quotes and process payments.
- Vendor Coordination: Assist in researching and coordinating with vendors, securing contracts, and ensuring services are delivered as planned. Coordinate follow-ups with vendors post-event.
- Marketing & Promotion: Help with event promotions, invitations, and attendee registration. Assist with ordering, maintaining, and distributing promotional materials
- Reporting: Collect and analyze event data, track attendance, and prepare post-event reports to evaluate success and identify improvement areas.
- Risk & Problem-Solving: Identify potential event issues and escalate concerns as needed. Assist with basic troubleshooting during events.
- Partnerships & Outreach: Represent the organization at events, coordinate outreach efforts, and help maintain relationships with community partners.
Schedule:
Full-Time; Monday - Friday
Flexibility is required for evening and weekend events
Pay Range:
Salaried; Exempt Position
$52,400 - $83,000
A Work Experience with Purpose
Woman’s is one of the largest specialty hospitals for women and infants in the United States. We are recognized throughout the country for our innovative programs, and we pride ourselves in surpassing the expectations of those we serve. Providing exceptional patient care and creating exceptional patient experiences are at the center of what we do at Woman’s. Our team consistently exceeds state and national benchmarks for patient satisfaction.
Our employees, organizational culture, mission, vision, values, and benefits make Woman’s a best place to work. In fact, for the 17th year in a row, Woman’s has been recognized as a Best Place to Work by Modern Healthcare – making us the only healthcare organization to earn the distinction every year since the program’s inception. We are proud of the level of care our staff provides to our patients and each other.
If you have any questions or would like to connect with one of our recruiters directly, please e-mail josie.graham@womans.orgjosie.graham@womans.org< /a>" target="_blank" rel="noopener">.
We are an equal opportunity employer and value diversity and inclusion at Woman’s Hospital. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law.
Salary : $52,400 - $83,000
