Executive Assistant / Office Manager

About Us

Recognized among Pittsburgh's 2024 Top Workplaces and Fastest-Growing Companies, Wolfe has been a leader in the Gift Card and FinTech sectors for over 25 years. We partner with national brands such as Pizza Hut, KFC, Pandora Jewelry, Kendra Scott, Wawa, Journeys and others to manage their gift card programs. Our flagship consumer brand, PerfectGift.com, enables customers to create customized gift cards.

We are a fast-paced environment, like kayaking down a white-water river, not canoeing on a lake. Learn more about our company culture, core values, and industry recognition on our career page (https://wolfe-llc.breezy.hr/).

Responsibilities

• Coordinate all aspects of domestic and international travel — flights, hotels, ground transportation, and detailed itineraries — ensuring seamless logistics from start to finish.
• Conduct research and information gathering on behalf of executives, synthesizing findings into clear briefing documents, reports, and meeting preparation materials.
• Draft, edit, and send executive-level correspondence and communications, representing leadership with professionalism and discretion across internal and external audiences.
• Serve as the primary point of contact for office operations across multiple locations, including vendor relationships, facilities coordination, supply inventory, food and beverage coordination, and building management — ensuring each site runs smoothly for every employee.
• Serve as the face of the office — welcoming visitors, managing the front desk, answering and routing incoming calls, and ensuring guests are escorted and attended to professionally.
• Support internal events, team initiatives, and cross-functional projects, and assist executives with meeting coordination and scheduling logistics as needed — stepping in wherever needed to keep the organization moving.
  
  

Impact Statement

For more clarity on the role, below are the success metrics and measurements for this role in the first 90 to 120 days.:

• All travel arrangements and briefing materials are delivered on time and error-free, with zero missed logistics for executive trips or key meetings by day 60.
• Office operations are fully owned and stable across all locations within 30 days — measurable by consistent vendor responsiveness, supply availability, and a well-maintained environment at each site.
• Executive feedback reflects high confidence in delegation — at least two or more executives actively using the EA as a trusted partner for communications and stakeholder coordination by day 90.
  
  

Qualifications

• 3–5 years of experience as an Executive Assistant supporting senior-level leadership in a professional, fast-paced environment.
• Exceptional organizational skills and meticulous attention to detail, with a proven ability to juggle multiple priorities without dropping the ball.
• Strong written and verbal communication skills, including the ability to draft polished executive correspondence and represent leadership professionally.
• High degree of discretion, sound judgment, and integrity when handling confidential information and sensitive organizational matters.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with travel booking and expense management platforms (e.g., Concur).
  
  

Compensation & Benefits

Wolfe is committed to providing a comprehensive benefits package to support your well-being, along with competitive compensation. Our benefits and perks include but not limited to:

• Restricted Stock Units (RSUs)
• Profit Share
• Medical, Prescription, Vision, and Dental insurance for employees and dependents (Wolfe pays 80% of premium)
• Short-Term Disability Insurance (Wolfe pays 100% of premium)
• Voluntary Long-Term Disability Insurance, Life Insurance, Critical Illness Insurance, Accident Insurance, and Hospital Indemnity coverage
• PTO (vacation and sick time)
• Corporate Holidays and Floating Holidays
• 401(k)
• Employee recognition program
• Charitable Donation to a charity of your choice yearly
• Employee Referral Bonus
• Tuition Reimbursement
• Internal Training and Information sessions
• Family Picnic, Holiday Party, and other outings
• Internal Culture Club
  
  

Wolfe is an Equal Opportunity Employer.

Wolfe does not sponsor employment visas.