What are the responsibilities and job description for the Accounts Payable Accountant position at Wolfe, LLC?
Department: Finance
Location: Pittsburgh Onsite
Compensation: $68,000 - $76,000 / year
Description
About Wolfe
Recognized among Pittsburgh's 2024 Top Workplaces and Fastest-Growing Companies, Wolfe has been a leader in the Gift Card and FinTech sectors for over 25 years. We partner with national brands such as Pizza Hut, KFC, Pandora Jewelry, Kendra Scott, Wawa, Journeys and others to manage their gift card programs. Our flagship consumer brand, PerfectGift.com, enables customers to create customized gift cards. We are a fast-paced environment, like kayaking down a white-water river, not canoeing on a lake.
Responsibilities
Role
For more clarity on the role, below are the success metrics and measurements for this role in the first 90 to 120 days.:
Wolfe is committed to providing a comprehensive benefits package to support your well-being, along with competitive compensation. Our benefits and perks include but not limited to:
Location: Pittsburgh Onsite
Compensation: $68,000 - $76,000 / year
Description
About Wolfe
Recognized among Pittsburgh's 2024 Top Workplaces and Fastest-Growing Companies, Wolfe has been a leader in the Gift Card and FinTech sectors for over 25 years. We partner with national brands such as Pizza Hut, KFC, Pandora Jewelry, Kendra Scott, Wawa, Journeys and others to manage their gift card programs. Our flagship consumer brand, PerfectGift.com, enables customers to create customized gift cards. We are a fast-paced environment, like kayaking down a white-water river, not canoeing on a lake.
Responsibilities
- Process and code 300 vendor invoices monthly, ensuring accurate GL coding, business unit/brand alignment, and expense categorization.
- Reconcile 40 employee expense reports monthly for policy compliance and timely reimbursement.
- Prepare journal entries, reconcile accounts payable accounts, and record accruals to support the team’s four-day month-end close.
- Communicate with vendors to resolve invoice discrepancies, obtain statements, and respond to payment inquiries.
- Partner with departments company-wide to ensure timely invoice and PO submissions, resolve matching issues, and maintain organized AP documentation.
- Provide backup support for clerical and administrative accounting tasks, including filing, scanning, and data entry.
Role
For more clarity on the role, below are the success metrics and measurements for this role in the first 90 to 120 days.:
- Reach full proficiency in Wolfe’s AP systems (Concur, ERP) and independently process the full monthly invoice volume (300 ) with no coding errors.
- Take full ownership of the employee expense report reconciliation process (40 reports/month) with zero backlog.
- Complete at least two full month-end close cycles, delivering journal entries and accruals within the four-day close window with no rework required.
- 4-7 years of experience in accounts payable and general accounting, with demonstrated ability to independently manage high-volume transaction processing. A strong general accounting background is required to independently code complex invoices and prepare journal entries.
- Experience with Concur, ERP systems (e.g., Oracle, SAP), and ticketing platforms.
- Strong organizational skills and attention to detail, with the ability to manage a high volume of invoices and expense reports under deadline pressure.
- Excellent written and verbal communication skills for cross-departmental and vendor-facing correspondence.
- Proficiency in Microsoft Office Suite, particularly Excel, for reconciliations and reporting.
Wolfe is committed to providing a comprehensive benefits package to support your well-being, along with competitive compensation. Our benefits and perks include but not limited to:
- Restricted Stock Units (RSUs)
- Profit Share
- Medical, Prescription, Vision, and Dental insurance for employees and dependents (Wolfe pays 80% of premium)
- Short-Term Disability Insurance (Wolfe pays 100% of premium)
- Voluntary Long-Term Disability Insurance, Life Insurance, Critical Illness Insurance, Accident Insurance, and Hospital Indemnity coverage
- PTO (vacation and sick time)
- Corporate Holidays and Floating Holidays
- 401(k)
- Employee recognition program
- Charitable Donation to a charity of your choice yearly
- Employee Referral Bonus
- Tuition Reimbursement
- Internal Training and Information sessions
- Family Picnic, Holiday Party, and other outings
- Internal Culture Club
Salary : $68,000 - $76,000