What are the responsibilities and job description for the Administrative Assistant position at Wolf Technology Group?
Overview
Join our dynamic team as an Administrative Assistant, where your organizational skills and proactive attitude will keep our office running smoothly and efficiently. This role offers an exciting opportunity to support various administrative functions, enhance office operations, and provide exceptional customer service. You will be the backbone of daily activities, ensuring seamless communication, accurate record-keeping, and a welcoming environment for clients and staff alike. If you thrive in a fast-paced setting and excel at multitasking, this position is perfect for you to make a meaningful impact while developing your professional skills.
Duties
- Manage front desk responsibilities, greeting visitors and clients with professionalism and warmth
- Operate multi-line phone systems, directing calls accurately and courteously while maintaining excellent phone etiquette
- Handle data entry tasks using computer literacy skills in programs such as Microsoft Office and Google Workspace to maintain organized records
- Assist with calendar management and scheduling appointments for team members or executives
- Perform clerical duties including filing, proofreading documents, and maintaining organized physical and digital files
- Support bookkeeping activities using QuickBooks or similar accounting software to ensure accurate financial records
- Provide exceptional customer support by responding promptly to inquiries via phone, email, or in person, ensuring a positive experience for all stakeholders
- Coordinate office management tasks such as supply inventory, mail distribution, and general administrative support to keep operations efficient
- Maintain professionalism in all interactions, demonstrating excellent phone etiquette and organizational skills at all times
Qualifications
- Proven experience in office administration, clerical work, or related roles with strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
- Familiarity with QuickBooks or other bookkeeping software is highly desirable
- Excellent communication skills in English; bilingual abilities are a plus for serving diverse clients and staff
- Experience with multi-line phone systems, front desk operations, and customer service best practices
- Strong typing speed with high accuracy; attention to detail in proofreading and data entry tasks
- Knowledge of office management procedures including filing systems, calendar management, and time management techniques
- Previous experience as a medical receptionist or dental receptionist is advantageous but not required
- Personal assistant experience or experience supporting executives can be beneficial
Join us to be part of a vibrant team that values your contributions! We are committed to fostering a positive work environment where your skills grow alongside our organization’s success.
Pay: $21.04 - $22.95 per hour
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Tuition reimbursement
- Vision insurance
Work Location: In person
Salary : $21 - $23