Accounting and Administrative Support Associate

Job Summary

The Accounting and Administrative Support Associate supports the Firm by performing a combination of accounting, bookkeeping, payroll, tax payment, financial reporting, consulting support, and administrative office functions. This role contributes to the timely preparation of accounting, bookkeeping, and consulting activities for the Firm’s clients while also providing responsible and confidential administrative support to help ensure smooth day-to-day office operations.

Essential Duties and Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Accounting, Bookkeeping, Payroll, and Tax Support

• Enter weekly, bi-weekly, and monthly payroll in QuickBooks.
• Prepare and submit weekly, bi-weekly, and monthly payroll tax payments.
• Prepare and submit monthly sales tax payments.
• Reconcile monthly bank accounts.
• Prepare financial statement reports.
• Prepare and file payroll tax forms with federal and state government agencies.
• Support special consulting projects, including data entry, verification of data entry, file organization, and related tasks.

Administrative and Office Support

• Answer general phone calls and direct callers to the appropriate staff.
• Open and distribute mail.
• Manage the conference room schedule and coordinate meeting set-ups.
• Maintain paper and electronic files.
• Help organize and maintain office common areas.
• Greet clients and visitors in a professional, welcoming manner.
• Maintain office supplies.
• Perform other duties as assigned.

Qualifications

Required Skills/Abilities

• Demonstrated interest in and commitment to working with diverse clients.
• Warm, approachable, and professional communication style.
• Ability to work independently and effectively in an ambiguous environment.
• Ability to interact effectively and professionally with a wide variety of individuals and organizations.
• Ability to collaborate successfully with others.
• Ability to manage a wide range of simultaneous projects and competing priorities.
• Ability to quickly and effectively learn and navigate a variety of financial and accounting systems.
• Commitment to maintaining understanding and knowledge of changes in accounting and consulting practices by reading professional literature and participating in accounting and consulting seminars and training courses.
• Proficiency with Microsoft Office Suite or related software.
• Experience with QuickBooks Desktop and QuickBooks Online preferred.

Education and Experience

• High school diploma or GED equivalent.
• Associate’s degree in Accounting, Business Administration, Finance or equivalent preferred.
• Three (3) years of accounting and/or bookkeeping experience preferred.
• One (1) year of administrative office experience in a fast-paced office preferred.
• Experience working for a public accounting firm preferred.
• Experience working with Indian Tribes and related entities preferred.

Other Requirements and Expectations

• Handle administrative support functions of a responsible and confidential nature.
• Support the timely completion of client accounting, bookkeeping, and consulting activities.
• Maintain a professional and approachable presence when interacting with clients, visitors, staff, and outside organizations.

Physical Requirements

• Must be able to travel, including driving and flying, approximately 10% of the time
• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Pay: $24.00 - $30.00 per hour

Benefits:

• Flexible schedule
• Gym membership
• Health insurance
• Paid sick time
• Paid time off
• Paid training
• Parental leave
• Retirement plan
• Tuition reimbursement

Work Location: In person

Salary : $24 - $30