WNY Flash Academy Soccer Club Administrator

Western New York Flash Academy Club Administrator Job Description

Job Title: Academy Administrator
Supervises: Office Operations Staff
Reports To: VP WNY Flash

As the Club Administrator of a growing youth soccer club, you will ensure the efficient and consistent operation of the club’s logistics, finance, administration and HR management. We are filling this position immediately.
Our current Administrator is retiring this year and will assist in the training process to set the ideal candidate up for success and a seamless transition.

The Club Administrator is a salaried, full time position offering an attractive, competitive compensation package including medical, dental, 401k, disability insurance, vacation, PTO, Program discounts, etc

Responsibilites
Financial

• Revenue projection, financial accountability and reporting
• Budget development and forecasting
• Employee & Contractor payroll forecasting
• Manage Accounts Receivable & Payable
• Manage facility and field rental contracts
• Manage a Financial Aid Program
• Manage discounts & awards
• Process all payments and bank deposits
• Manage the effective & timely collection of Club and Misc. Fees

HR Administration

• On-board employees, contractors and volunteers
• Manage & process staff documentation,contracts, requests, folders, etc.
• Review, update, and implement HR manuals and documents for employees, contractors and volunteers
• Team up with SSP HR Administrator for consistency within SSP & Flash
• Serve as the club’s Point of Contact for Infectious Diseases and Injuries

Club Programs and Infrastructure

• Website domain registration
• Maintain Google registration, organization, emails & implementation
• Communicate with Coaches, Team Managers and player families,providing consistent Club messaging
• *Participate in programs such as tryouts, tournaments, etc.
• * Initiate, organize and implement fundraisers benefiting the Club’s Financial Aid Program
• Initiate, manage and communicate seasonal software registrations for consistency & accuracy
• Team Manager liaison holding pre-season educational meetings and creating Team Accounting sheets
• Maintain a Perpetual Calendar documenting major annual events
• Manage 3rd party merchandisers and contracts
• Maintain Certificate of Insurance certificates (COI) for all facilities and fields

Office Operations

• General Office duties including maintaining office supplies, phone answering and mail
• Maintain records & contracts
• Oversees the daily workflow to ensure efficient operations
• Assist the Club’s Marketing staff with messaging to build brand awareness
• Respond to inquiries and requests
• Lead and nurture a work culture promoting open and frequent communication among staff, stimulating teamwork to accomplish desired goals and objectives
• Other duties as assigned

Critical Competencies

• Significant experience in accounting/finance
• Strong work ethic and high intellectual curiosity
• Growth mindset, process driven leadership
• Ability to resolve issues and implement operational changes
• Ability to work under pressure and with your own initiative
• Trustworthy with confidential information
• Excellent verbal and written communication skills
• Possess knowledge and has passion for youth soccer/sports

Requirements

• College Degree or equivalent experience in Business/Accounting
• Proficient in Google Docs and Sheets, Microsoft Office, or similar software
• Pass a background check
• Complete ‘Safe Sport’ programming

Job Type: Full-time

Pay: $40,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental Pay:

• Signing bonus

Ability to commute/relocate:

• Elma, NY 14059: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Excel: 5 years (Preferred)
• Administrative experience: 5 years (Preferred)

Work Location: One location