Spare Parts Coordinator

Founded in 1971, WITRON has become an international leader in automated storage logistics with more than 7,000 colleagues worldwide tending to the planning, realization, and maintenance of our highly automated systems. Our teams – far more than just mechanics, electrical technicians, or mechatronic engineers – act as professionals who are perfectly equipped with full power for finding the best solution to the specific needs of each of our customers.

Our growing division now has close to 1000 employees. Our corporate culture, which is characterized by passion, cooperation, and the drive to move things forward, has allowed us to offer close to 350 internal promotions to our employees in recent years.

APPLY and JOIN our dynamic team in a fascinating high-tech environment facing new and exciting challenges daily.

Job Title: WUS Spare Parts Coordinator

We offer you:

• (3) Bonus opportunities
• Health insurance, AD&D
• 401(k) retirement savings plan with company match
• Dental insurance
• Full vision insurance coverage
• Company-paid life insurance
• Company-paid short-term and long-term disability insurance
• Leave of absence support program
• Accident insurance
• Critical illness insurance
• Hospital indemnity insurance
• Legal insurance
• Discounted gym memberships
• Discounts on services/products
• Blue365 health & wellness discounts
• Tuition reimbursement
• Employee Assistance Program
• Telehealth services

Your role in our team:

As a Spare Parts Coordinator at WITRON, you ensure parts are available, accurate, and compliant across client account locations. You coordinate purchasing and inventory controls, keep CMMS data reliable, and support maintenance with timely parts identification and issue resolution. You help uphold safety and 5S standards, maintain clean documentation and KPIs, and coach team members on spare parts processes, contributing directly to stable, efficient operations.

Ideal candidate profile:

You can quickly and accurately identify electrical and mechanical components and their cross‑references using parts catalogs. An expert with CMMS platforms and inventory‑control processes, you maintain precise, audit‑ready records. You spot discrepancies early, investigate root causes, and resolve issues with practical judgment while keeping stakeholders informed. You communicate effectively across diverse teams and coach others on standard parts processes. Well‑versed in OSHA safety standards and 5S discipline, you enforce consistent standards across spare‑parts storerooms at all client sites. You develop and use KPIs to drive measurable improvement, strengthening accuracy, speed, and reliability for the client account.

Qualifications:

• A minimum of a High School Diploma in addition a professional diploma/certificate in inventory control or spare parts management

Skills/Experience Required:

• A proven track record with at least 3 years of relevant spare part coordination experience
• Exceptional identification skills for industrial electrical and mechanical parts
• Infused with a practical attitude, a desire for learning, and proficiency in PC skills (Microsoft Office Suite, Computerized Management System)
• Demonstrated strength in organizational capabilities, effective communication, and adept problem-solving skills
• Demonstrated flexibility of working day, afternoon, and night shifts according to operational needs

Key Responsibilities:

• Oversee the full spectrum of spare parts activities across client account locations, including replenishment orders, received orders, repair orders, warranty parts, obsolete parts, and successor parts
• Maintain responsibility for spare parts store KPIs, standardized procedures, documentation, and compliance across all client account locations
• Manage purchase orders and procurement activities across client account locations, including full traceability and 4‑way match for multi-site expense approvals
• Safely oversee the handling and documentation of hazardous materials in accordance with OSHA Hazard Communication Standard (HazCom) and HACCP requirements
• Support and oversee the client account’s maintenance and spare parts operations
• Audit spare parts stores at client account locations to ensure adherence to processes, standards, and 5S requirements
• Compile and analyze weekly maintenance and spare parts KPI reports for the client account locations
• Conduct quarterly cycle counts and full inventory audits of spare parts with maintenance teams across client account locations
• Investigate discrepancies involving receipts, deliveries, warranties, and repair issues across client account locations
• Receive and verify all incoming materials at client account locations, ensuring accurate matching with purchase orders and packing lists
• Maintain and safeguard all documents, invoices, packing slips, and confidential files related to spare parts and consumables
• Manage control, tracking, and replacement of shop tools, technician tools, and measuring instruments across client account locations
• Lead training of spare parts clerks and support spare parts store setup across client account locations
• Deliver comprehensive technician training on CMMS spare parts processes, including part lookup, reservations, issuing, returns, inventory adjustments, and work‑order documentation
• Ensure compliance with all safety regulations while maintaining a clean, organized, and safe working environment across client account locations
• Travel up to 100% to support projects, audits, store setups, and onsite operational needs across client account locations
• Perform other duties as assigned

Pay Rate:

• Salaried