What are the responsibilities and job description for the Operations Administrative Assistant position at Witness Inspection Inc?
Company Description
Witness Inspection collaborates with manufacturers to ensure the delivery of high-quality, inspected parts to their customers. Specializing in Inspection & Containment Services, the company uses advanced technology and expert solutions to eliminate non-compliant parts and protect brands' reputations. They also offer Part Cleaning Services, providing clean and consistent components through efficient processes, and Part Finishing Services, delivering tailored, cost-effective surface finishing on high-volume parts. With a focus on quality assurance, Witness Inspection is a trusted ally in manufacturing operations.
Job Summary:
This position provides administrative and operational support to the management and quality teams. The role helps keep daily operations organized by assisting with documentation, data tracking, purchasing support, and maintaining accurate records. This person will work closely with production and quality teams to update work instructions, support ERP system entries, track attendance, and help ensure documents and reports are accurate. Strong Excel skills are required for tracking data and generating reports.
Responsibilities:
- Provide general administrative support to supervisors and department staff as needed.
- Track and assist with employee attendance records and related documentation.
- Support E2/JobBOSS activities, including helping with time tickets and general system support for operators and supervisors.
- Assist with purchasing tasks, including creating purchase requests, tracking orders, and maintaining records.
- Maintain the document control system, ensuring documents are current.
- Assist with quality documentation and reporting, including maintaining records, updating forms, and supporting internal audits as needed.
- Create and update work instructions for production processes.
- Perform data entry and recordkeeping for production and quality documentation.
- Compile data and prepare reports using Excel and other office software.
- Help maintain accurate records and documentation for internal processes and quality requirements.
- Serve as a point of contact for basic departmental questions and direct requests to the appropriate team members.
- Perform other related duties as assigned.
Qualifications:
- Strong proficiency in Microsoft Excel required
- Self-Motivated
- Experience with ERP systems (E2/JobBOSS or similar) preferred
- Strong attention to detail and organizational skills
- Ability to manage multiple tasks and work with different departments